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EXAKTIME.COM
BILLINGS IN EXCESS OF COSTS: UNDERSTANDING CONTRACTOR Billings in excess is the amount a contractor owes to a customer for what’s left to complete on a project. When underbilled, billings in excess is work that’s already completed but not yet billed. When overbilled, billings in excess also refers work that has not been completed but for which an invoice was already sent to the client. TOOLBOX TALKS AND SAFETY SHARES: TOPICS FOR YOUR NEXT Recurrent, informal safety meetings—often called toolbox talks, toolbox meetings, tailgate safety meetings or even safety shares—are common methods of educating and training employees on safety and health on an ongoing basis. The primary goal of these is to avoid accidents and injuries, as well as OSHA audits and fines. THE A TO Z OF CONSTRUCTION LICENSE REQUIREMENTS IN Those who are reported to or found by the board’s fraud arm will have to appear in court and are subject to six months in jail as well as a $5,000 fine, plus an administrative penalty of $200 to $15,000; if illegal activity continues, the fine increases. In California, a contractor’s license requires that you take an exam. HIRING GUIDE FOR 1099 INDEPENDENT CONTRACTORS: LEGALITIES Form 1099-NEC: Beginning with tax year 2020, Form 1099-NEC replaces the previously used Form 1099-MISC for independent contractors. This form is used by companies to report payments made in the course of a trade or business to others for services. It must be filed by any company that pays an independent contractor $600 or more during theyear.
WHAT IS A DOL AUDIT? AND OTHER IMPORTANT QUESTIONS DOL audits are conducted by the U.S. Department of Labor (hence ‘DOL’). The DOL is a government office that was created in 1884 to oversee workforce-related issues. The mission statement of the DOL is “to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working EXAKTIME: #1 TIME TRACKING SOLUTION FOR CONSTRUCTION AND MORELOGININDUSTRIESRESOURCESPRICINGOUR SOLUTIONTIME CLOCK APP ExakTime provides easy adoption for all team sizes. Workers or crews track themselves in seconds on our feature-rich app. Admins manage or edit the data in our user-friendly, cloud-based time tracking software . The ExakTime solution scales to any company size for streamlined labor tracking across multiple crews and locations, plus actionable WHAT IS COMP TIME AND DO SALARIED EMPLOYEES QUALIFY Companies may consider offering comp time instead of paying out overtime. Compensatory time, or comp time, is paid time off given to an employee instead of overtime pay. For example, you have an employee who works 45 hours in one week. Instead of paying that employee five hours at time-and-a-half, you offer five hours of PTO instead, in 3 REASONS EMPLOYEES HATE TIME TRACKING (AND HOW TO FIX Reason 1: They think it takes too long. This is probably the most common complaint employees have about tracking time, and it’s true that an inefficient time tracking system can take an annoying bite out of work time. This is often the case with outdated methods like paper timesheets or Excel-based systems where employees have to manually WHY GEOFENCING BENEFITS EMPLOYERS AND EMPLOYEES OF ALL Geofencing and GPS tracking can positively impact your business. Not only do they help employers keep track of workers, but they can also improve productivity. One study showed workers believe tracking helps them be more efficient and motivated, and LABOR LAW COMPLIANCE IN THE CONSTRUCTION & FIELD SERVICESEE MORE ONEXAKTIME.COM
BILLINGS IN EXCESS OF COSTS: UNDERSTANDING CONTRACTOR Billings in excess is the amount a contractor owes to a customer for what’s left to complete on a project. When underbilled, billings in excess is work that’s already completed but not yet billed. When overbilled, billings in excess also refers work that has not been completed but for which an invoice was already sent to the client. TOOLBOX TALKS AND SAFETY SHARES: TOPICS FOR YOUR NEXT Recurrent, informal safety meetings—often called toolbox talks, toolbox meetings, tailgate safety meetings or even safety shares—are common methods of educating and training employees on safety and health on an ongoing basis. The primary goal of these is to avoid accidents and injuries, as well as OSHA audits and fines. THE A TO Z OF CONSTRUCTION LICENSE REQUIREMENTS IN Those who are reported to or found by the board’s fraud arm will have to appear in court and are subject to six months in jail as well as a $5,000 fine, plus an administrative penalty of $200 to $15,000; if illegal activity continues, the fine increases. In California, a contractor’s license requires that you take an exam. HIRING GUIDE FOR 1099 INDEPENDENT CONTRACTORS: LEGALITIES Form 1099-NEC: Beginning with tax year 2020, Form 1099-NEC replaces the previously used Form 1099-MISC for independent contractors. This form is used by companies to report payments made in the course of a trade or business to others for services. It must be filed by any company that pays an independent contractor $600 or more during theyear.
WHAT IS A DOL AUDIT? AND OTHER IMPORTANT QUESTIONS DOL audits are conducted by the U.S. Department of Labor (hence ‘DOL’). The DOL is a government office that was created in 1884 to oversee workforce-related issues. The mission statement of the DOL is “to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working HOW TO HIRE AND PAY SUBCONTRACTORS Paying Subcontractors. Now that you’ve hired a subcontractor, you’ll need to go through the steps to pay them. The IRS requires employers to have subcontractors fill out a W-9. The W-9 provides you with the subcontractor’s Taxpayer Identification Number. You’ll also need to fill out a Form 1099-MISC to report any work you paidthem over
HOW TO CALCULATE PTO AND VACATION ACCRUAL For full-time employees, PTO is a must-have perk of the job. Employers give hours and days to employees in order to take a well-deservedvacation,
LEED CERTIFICATION REQUIREMENTS, RATING SYSTEM, AND LEED Certification Requirements, Rating System, and Benefits. Though you rarely see the words spelled out, LEED stands for Leadership in Energy and Environmental Design (LEED). That pretty much sums up the meaning of LEED certification. With over 20 years of providing certifications to architects, developers and builders, LEED has becomethe
WHAT TO LOOK FOR IN A SCOPE OF WORK The Scope of Work spells out the specific deliverables of a project, so that all parties can agree to them. When bidding on a project, a general contractor will want to see the owner’s Scope of Work so they can assess what the “ask” is as well as the desired completion date. This will give the GC an idea of whether he has theskills and
GHOST EMPLOYEE FRAUD AND HOW TO PREVENT IT ExakTime Can Help. To fight ghost employee fraud, you need to be diligent about ensuring there are no exploitable holes in your payroll process, from the time an employee is created in the system to the moment a check is cut. ExakTime can help make that diligence easier. By having employees track time with our time card app, you’ll get 2019 OVERTIME LAWS, STATE BY STATE States with daily overtime requirements: Alaska, California, Colorado, and Nevada Please Note: The table above is meant to be used as a reference, but state laws are subject to change. Always verify current requirements with your accounting staff, lawyer, or state. Keeping updated on your state’s minimum wage and overtime laws is a key step in steering your company clear of an FLSA lawsuit. CALCULATING YOUR COST OF LABOR AND METHODS TO SAVE Equipment and supplies: $6,000. Taxes: $7,280. This all comes out to $73,780. Now divide this number by the total number of hours worked (in this example we’ll continue to use 1,920). This would look like: Once you do the math, you’ll get $38.48 an hour. That’s a TIME AND ATTENDANCE SYSTEMS: TRACKING COST CODES By Shaimoom Newaz. November 8, 2012 4:04 pm. Cost Codes. Our time and attendance tracking systems give you the ability to track cost codes (job activities), a feature that can have a significant impact on your business’ bottom line. If you haven’t thought about tracking cost codes before, here’s why it’s worth your consideration. WHAT IS A DOL AUDIT? AND OTHER IMPORTANT QUESTIONS DOL audits are conducted by the U.S. Department of Labor (hence ‘DOL’). The DOL is a government office that was created in 1884 to oversee workforce-related issues. The mission statement of the DOL is “to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working WHAT THE RISING COST OF MATERIALS MEANS FOR CONSTRUCTION September 17, 2019 6:55 pm. commercial construction. While the construction industry has seen a surge in projects and demand in recent years, there’s also been an uptick in something far less favorable: construction materials costs. From 2017 to 2018 alone, the cost of diesel skyrocketed by 29%, steel piping increased 22% andasphalt jumped 11%.
EXAKTIME: #1 TIME TRACKING SOLUTION FOR CONSTRUCTION AND MORELOGININDUSTRIESRESOURCESPRICINGOUR SOLUTIONTIME CLOCK APP ExakTime provides easy adoption for all team sizes. Workers or crews track themselves in seconds on our feature-rich app. Admins manage or edit the data in our user-friendly, cloud-based time tracking software . The ExakTime solution scales to any company size for streamlined labor tracking across multiple crews and locations, plus actionableABOUT US | EXAKTIME
ExakTime, an Arcoro product, was created almost 20 years ago by a contractor who was losing money because he could not be on site all the time. Inaccurate and misplaced time cards were hurting his business. Today ExakTime’s mobile, cloud-based solution is the leader in construction workforce management because of its continuedease of use
BEST PORTABLE TIME CLOCK FOR CONSTRUCTION & JOB SITES The JobClock/LE is the best portable time clock for any industry that demands its equipment be as tough as its employees. Here’s why: Gather accurate time punches with a portable time clock that’s compatible with both iOS and Android devices. Mount and lock your LE for optimal security. WHAT IS COMP TIME AND DO SALARIED EMPLOYEES QUALIFY Companies may consider offering comp time instead of paying out overtime. Compensatory time, or comp time, is paid time off given to an employee instead of overtime pay. For example, you have an employee who works 45 hours in one week. Instead of paying that employee five hours at time-and-a-half, you offer five hours of PTO instead, in PAYROLL SAVINGS CALCULATOR According to the APA, the average weekly “theft” of time is 4 hours and 5 minutes per employee! Be sure to check out our Fuel Savings Calculator to see what you could be saving in fuel expense and drive-time if you’re still picking up time cards. *The calculations above are based on data and research from the American PayrollAssociation.
INEFFICIENT PROCESSES In order to get rid of inefficient processes for good, you need to begin automating the parts and systems of your workflow holding you back. You can start by automating your time tracking, reporting, and payroll using a system like ExakTime; you’ll have access to 100%accurate labor data
HIRING GUIDE FOR 1099 INDEPENDENT CONTRACTORS: LEGALITIES Form 1099-NEC: Beginning with tax year 2020, Form 1099-NEC replaces the previously used Form 1099-MISC for independent contractors. This form is used by companies to report payments made in the course of a trade or business to others for services. It must be filed by any company that pays an independent contractor $600 or more during theyear.
BILLINGS IN EXCESS OF COSTS: UNDERSTANDING CONTRACTOR Billings in excess is the amount a contractor owes to a customer for what’s left to complete on a project. When underbilled, billings in excess is work that’s already completed but not yet billed. When overbilled, billings in excess also refers work that has not been completed but for which an invoice was already sent to the client. WHAT TO LOOK FOR IN A SCOPE OF WORK The Scope of Work spells out the specific deliverables of a project, so that all parties can agree to them. When bidding on a project, a general contractor will want to see the owner’s Scope of Work so they can assess what the “ask” is as well as the desired completion date. This will give the GC an idea of whether he has theskills and
WHAT IS A DOL AUDIT? AND OTHER IMPORTANT QUESTIONS DOL audits are conducted by the U.S. Department of Labor (hence ‘DOL’). The DOL is a government office that was created in 1884 to oversee workforce-related issues. The mission statement of the DOL is “to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve working EXAKTIME: #1 TIME TRACKING SOLUTION FOR CONSTRUCTION AND MORELOGININDUSTRIESRESOURCESPRICINGOUR SOLUTIONTIME CLOCK APP ExakTime provides easy adoption for all team sizes. Workers or crews track themselves in seconds on our feature-rich app. Admins manage or edit the data in our user-friendly, cloud-based time tracking software . The ExakTime solution scales to any company size for streamlined labor tracking across multiple crews and locations, plus actionableABOUT US | EXAKTIME
ExakTime, an Arcoro product, was created almost 20 years ago by a contractor who was losing money because he could not be on site all the time. Inaccurate and misplaced time cards were hurting his business. Today ExakTime’s mobile, cloud-based solution is the leader in construction workforce management because of its continuedease of use
BEST PORTABLE TIME CLOCK FOR CONSTRUCTION & JOB SITES The JobClock/LE is the best portable time clock for any industry that demands its equipment be as tough as its employees. Here’s why: Gather accurate time punches with a portable time clock that’s compatible with both iOS and Android devices. Mount and lock your LE for optimal security. WHAT IS COMP TIME AND DO SALARIED EMPLOYEES QUALIFY Companies may consider offering comp time instead of paying out overtime. Compensatory time, or comp time, is paid time off given to an employee instead of overtime pay. For example, you have an employee who works 45 hours in one week. Instead of paying that employee five hours at time-and-a-half, you offer five hours of PTO instead, in PAYROLL SAVINGS CALCULATOR According to the APA, the average weekly “theft” of time is 4 hours and 5 minutes per employee! Be sure to check out our Fuel Savings Calculator to see what you could be saving in fuel expense and drive-time if you’re still picking up time cards. *The calculations above are based on data and research from the American PayrollAssociation.
INEFFICIENT PROCESSES In order to get rid of inefficient processes for good, you need to begin automating the parts and systems of your workflow holding you back. You can start by automating your time tracking, reporting, and payroll using a system like ExakTime; you’ll have access to 100%accurate labor data
HIRING GUIDE FOR 1099 INDEPENDENT CONTRACTORS: LEGALITIES Form 1099-NEC: Beginning with tax year 2020, Form 1099-NEC replaces the previously used Form 1099-MISC for independent contractors. This form is used by companies to report payments made in the course of a trade or business to others for services. It must be filed by any company that pays an independent contractor $600 or more during theyear.
BILLINGS IN EXCESS OF COSTS: UNDERSTANDING CONTRACTOR Billings in excess is the amount a contractor owes to a customer for what’s left to complete on a project. When underbilled, billings in excess is work that’s already completed but not yet billed. When overbilled, billings in excess also refers work that has not been completed but for which an invoice was already sent to the client. WHAT TO LOOK FOR IN A SCOPE OF WORK The Scope of Work spells out the specific deliverables of a project, so that all parties can agree to them. When bidding on a project, a general contractor will want to see the owner’s Scope of Work so they can assess what the “ask” is as well as the desired completion date. This will give the GC an idea of whether he has theskills and
WHAT IS A DOL AUDIT? AND OTHER IMPORTANT QUESTIONS DOL audits are conducted by the U.S. Department of Labor (hence ‘DOL’). The DOL is a government office that was created in 1884 to oversee workforce-related issues. The mission statement of the DOL is “to foster, promote, and develop the welfare of the wage earners, job seekers, and retirees of the United States; improve workingABOUT US | EXAKTIME
The Arcoro Difference. ExakTime is proud to be a product of Arcoro.Arcoro is a proven provider of modular HR and workforce management software for high-consequence, high-compliance industries, offering solutions that are easy to implement and that integrate smoothly with your current HR WEB-BASED EMPLOYEE TIME CLOCK SOFTWARE Get more efficient. Get digital time tracking. Make your business smarter and more efficient today with web-based time tracking and scheduling that defines and captures remote workers’ accurate clock-in and out times, and much more—so you can manage labor costsin real time.
LANDSCAPING TIME TRACKING SOFTWARE Landscapers face the unique challenge of tracking crews at spread-out jobs that might last just a few days, or even a few hours. What’s more, workers often move from task to task throughout the day, with each task requiring its own pay code.. Whether your workers go from site to site or stay put for weeks at a time, ExakTime’s cloud-based time tracking software allows employees or QUICKBOOKS TIME TRACKING & ATTENDANCE APP Our QuickBooks-compatible time tracking options make collecting time records and processing payroll way more efficient. Our time tracking software integrates with QuickBooks directly, allowing you to quickly and seamlessly sync your timesheet data with your payroll package.. This saves you money by eliminating the time wasted and errors made with manual payroll entry. JOBCLOCK HORNET CONSTRUCTION TIME CLOCK ACCESSORIES This durable, ruggedized LockBox protects your JobClock from damage or vandalism that can occur at a worksite. It’s easy to assemble, provides simple access for Keytabs, and works great with our Master Pro Series Padlock. Features. 16-gauge powder-coated stainless steel. Durable two-piece construction. 2019 OVERTIME LAWS, STATE BY STATE States with daily overtime requirements: Alaska, California, Colorado, and Nevada Please Note: The table above is meant to be used as a reference, but state laws are subject to change. Always verify current requirements with your accounting staff, lawyer, or state. Keeping updated on your state’s minimum wage and overtime laws is a key step in steering your company clear of an FLSA lawsuit. WHAT ARE ROTATING SHIFTS? SCHEDULING WORK EFFECTIVELY employee scheduling. Rotating schedules, or rotating shift work, are often used in the manufacturing and labor sectors to cover various shifts to keep production continuous. Employees work a certain shift for a set period, then rotate to another. While rotating shifts can have benefits, like increased productivity and comprehensive training,it
HOW TO AVOID DAYTIME DROWSINESS Making small changes over time adds up to a healthier lifestyle, she suggests. Slowly embracing a healthier diet, going to bed a little earlier each night, moving a little more, and cutting back on caffeine, sugar, or nicotine can go a long way in helping stave 3 REASONS EMPLOYEES HATE TIME TRACKING (AND HOW TO FIX Reason 1: They think it takes too long. This is probably the most common complaint employees have about tracking time, and it’s true that an inefficient time tracking system can take an annoying bite out of work time. This is often the case with outdated methods like paper timesheets or Excel-based systems where employees have to manually WHEN SUBCONTRACTORS GET HIT WITH BACK CHARGES The GC should provide a thorough breakdown of the work done, including all invoices and timesheets. 6. Deduction of back charges. Finally, the GC will take the amount on the back charge form out of any amounts due to you. It’s no fun to be hit with a back charges form, but it’s far less trouble and much less expensive than a lawsuit.☰
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REMOTE TIME AND ATTENDANCE TRACKING PAYROLL AND COMPLIANCE MADE EASY IT'S TIME TO DO BETTER THAN PAPER. GET ACCURATE DATA FOR EASIER WORKFLOWS AND COMPLIANCE. With ExakTime’s time and attendance tracking, you’ll stop losing money on paper time cards. You also get clear visibility on the field in more ways than you imagined—helping your business lower labor costs, ease wage and hour compliance, and do more. ExakTime’s easy-to-use web-based solution is a powerful choice for your company’s time tracking and workforce management needs. Accurately track remote workers' hours, activities, and GPS location, reducing payroll costs from the first clock-in. WITH RUGGED OR WIRELESS, GUARANTEED ACCURACY. Whether you track your crews with our mobile time clock app or rugged clocks, you’ll have access to all your data in the cloud. With one of our time tracking options or a combination, you’re supporting FLSA compliance—a smart choice for your business. STRATEGICALLY SCALABLE TO ANY SIZE. ExakTime provides easy adoption for all team sizes. Workers or crews track themselves in seconds on our feature-rich app. Admins manage or edit the data in our user-friendly, cloud-based time tracking software.
The ExakTime solution scales to any company size for streamlined labor tracking across multiple crews and locations, plus actionable reporting on project costs and simpler compliance.Learn More
WHY WE'RE RIGHT FOR YOU.EASY TO USE
The easiest, most intuitive time tracking in real time.EASY TO USE
A simple click of ‘Go’ or ‘Stop’ on our easy-to-use mobile app brings you time and activity tracking in real time.SAFE & SECURE
Never worry about data loss or breach.SAFE & SECURE
Our 100% secure cloud server keeps your data safe from computer crashes—and automatically saves it for anytime, anywhere access.SIMPLER COMPLIANCE
Make payroll quick—and compliance less work.SIMPLER COMPLIANCE
Make payroll quick—and compliance less work. JOIN OVER 7,500 COMPANIES NOW SAVING WITH EXAKTIME.Start Saving Now
_“With ExakTime, we can focus on the things that matter.”_Latite Roofing
Pompano Beach, FL
400 employees
HELPING EVERYONE GET TO WORK. Our solution provides the right information for smoother business operations—and compliance. HELPING EVERYONE GET TO WORK. Our solution provides the right information for smoother business operations—and compliance. PHOTO ID VERIFICATION Never worry about buddy-punching again. When they clock in and out, we snap a photo with their front-facing camera to ensure you can link worker to hours without any doubts (and retain records for proof).FIND OUT HOW
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COMPLIANCE SIGN-OFF
Stay compliant. You can’t have your eyes on every worker and every job site all day—and neither can your supervisors. But you need to know if someone was injured or took proper breaks. ExakTime asks workers at clock-out and saves their answers for easy review.LEARN MORE
SCHEDULING
No more paper schedules and Excel spreadsheets. Schedule your workers for shifts, send alerts, monitor their schedules and track their actual hours all in our cloud software—for much greater efficiency and improved workforce productivity.LEARN MORE
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GPS TRACKING
Know they’re on site. ExakTime lets you pinpoint their location at clock-in and clock-out every time using virtual geofences around each of your job sites. You can also track speed and location of mobile workers with our Geotrakker feature.GET DETAILS ►
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EASY PAYROLL INTEGRATION Simplify payroll. ExakTime integrates with 100+ payroll and accounting software brands—and shares data back and forth, so you don’t have to re-enter anything—making payroll processing much faster and easier than you could have imagined.SEE OTHERS
MORE WAYS WE MAKE YOU BETTER.EQUIPMENT TRACKING
Monitor equipment usage to ensure efficiency.EQUIPMENT TRACKING
Track
heavy equipment, tools and materials with our flexible feature. Employees clock in on equipment by name so you’ll know who used it, when and for how long. CREW & ACTIVITY TRACKING Easily select a crew or activity to clock in for. CREW & ACTIVITY TRACKING How long your crews spent on a task or a job will no longer be a mystery. Individuals clock in with their activity for the day or hour, or a supervisor clocks in a whole crew.FIELD
NOTES
Share photos or descriptions of job site issues.FIELD
NOTES
Your team’s communication just got better and easier. This convenient feature lets workers in the field create a text, audio or photo “note” and attach it to a job site in real-time.CERTIFIED
PAYROLL
Stay compliant with Davis-Bacon and FLSA.CERTIFIED
PAYROLL
ExakTime stores accurate data on employee hours, rates and overtime and supports certified payroll jobs, so that your payroll is always on target and you have digital records to prove it.WORKS OUT OF RANGE
No service?
We sync when you’re back in.WORKS OUT OF RANGE
Whether you’re in range or out, our app collects time punches just the same. When the user’s cellular service is restored, all of his or her punches will sync with our cloud software.LANGUAGE
OPTIONS
Choose English, Spanish or French language for workers.LANGUAGE
OPTIONS
ExakTime Mobile can be set to display all prompts in the language that best suits specific workers or crews—English, Spanish or French.READY TO SEE MORE?
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_“We saved $75,000 on time card fraud in the first 12 months.”_Advantage Flooring
Hanover, MD
200 employees
READY TO START SEEING YOUR SAVINGS?Calculate now
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