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HOW TO CREATE A PDF DOCUMENT IN MICROSOFT OFFICE To create a PDF from Microsoft Office: Open an existing Word document, Excel workbook, or PowerPoint presentation. Choose the File menu and pick Export (in Office 2010 the option is Save & Send). From this option, click Create PDF/XPS Document, and then from the right pane, click the Create PDF/XPS button. Enter an appropriate name andlocation
MICROSOFT WORD: HOW TO ADD A FILENAME TO A WORD DOCUMENT Follow these steps to add a filename to a Word document: Move to the location where you want to see the filename and optional file path. This might be the document header or footer or any other location in the file such as the end of the document. Click on the Insert tab and choose Field from the Quick Parts drop-down list (found in the Text 5 WAYS TO REDUCE MICROSOFT OUTLOOK MAILBOX SIZEMOVE MESSAGES TO YOUR PERSONAL FOLDERSIF YOU’RE ACCESSING OUTLOOK FROM EXCHANGE, ANOTHER WAY TO REDUCE THE OUTLOOK MAILBOX SIZE IS TO MOVE OUTLOOK ITEMS TO YOUR PERSONAL FOLDERS. THIS O...SAVE AND REMOVE ATTACHMENTSATTACHMENTS IN EMAIL MESSAGES ARE RESPONSIBLE FOR A BULK OF THE SPACE USED IN YOUR OUTLOOK MAILBOX SIZE. DEPENDING ON THE EMAIL COMMUNICATION, ONE...BONUS: REDUCE THE SIZE OF AN OUTLOOK DATA FILE (.PST)NOTE: THIS TIP ONLY APPLIES TO OUTLOOK RUNNING ON A STAND-ALONE COMPUTER. IF YOU DELETE ITEMS FROM AN OUTLOOK DATA FILE (.PST), THE FILE IS AUTOMAT... The best place to start is to open the Mailbox Cleanup tool. In Outlook, choose File > Info > Cleanup Tools > Mailbox Cleanup.. First, choose the View Mailbox Size option which scans the size of your mailbox and all of the subfolders.This is a great way to target which folders are the biggest contributors to your large mailbox so you can clean these up first. HOW TO REMOVE HARD RETURNS OR PARAGRAPH MARKS FROM A WORD Follow these simple steps to remove hard returns or paragraph marks in Microsoft Word from a text file, Zoom transcript, text copied from aPDF or website.
HOW TO CREATE REPEATING OUTLOOK TASKS AND REMINDERS To create a task that repeats, first choose one of these ways to add a task in Outlook: Move to the Tasks view and click once on the New Task button -OR-. From the Tasks view, press + N. Tasks can also be created from the To-Do Bar and by dragging an email message to theTasks folder.
MICROSOFT EXCEL DATE CALCULATIONS WITHOUT WEEKENDS & HOLIDAYS What if we have a deadline of 30 days for the completion of a process? You could simply add 30 to the date started or the date received. Even though the entry is formatted as a date, these types of date calculations work because every date in Excel has a numeric value behind it starting with 1 at the beginning of the year 1900 and it grows incrementally every day. FIX THE FORMATTING OF AN EXCEL MAIL MERGE FIELD IN A WORD For example, in this sample letter, the Amount field is a merge field from a linked recipient list created in Excel.When the results are previewed, the amount displays as 1000 without the currency formatting in the original data source. CHANGE MAIL MERGE FORMATTING OF MAIL MERGE FIELDS IN ASEE MORE ONTHESOFTWAREPRO.COM
MICROSOFT OFFICE TRAINING Dawn Bjork is a Microsoft Certified Trainer and productivity speaker for customized software training and conference breakout sessions on Microsoft Office 365, Office 2019, Office 2016, Windows 10. Software shortcuts, tips and tricks. OUTLOOK TIPS AND TRICKS Contact The Software Pro® for your tailor-made Microsoft Outlook training program. Dawn Bjork, MCT, CVP, MOSM, The Software Pro®. (303) 699-6868. Dawn@TheSoftwarePro.com. Grab More Tips! Dawn’s presentation was upbeat, funny, and very informative. Most important, I am still hearing from our members that are using the great ideasfrom your
HOW TO CREATE A PDF DOCUMENT IN MICROSOFT OFFICE To create a PDF from Microsoft Office: Open an existing Word document, Excel workbook, or PowerPoint presentation. Choose the File menu and pick Export (in Office 2010 the option is Save & Send). From this option, click Create PDF/XPS Document, and then from the right pane, click the Create PDF/XPS button. Enter an appropriate name andlocation
MICROSOFT WORD: HOW TO ADD A FILENAME TO A WORD DOCUMENT Follow these steps to add a filename to a Word document: Move to the location where you want to see the filename and optional file path. This might be the document header or footer or any other location in the file such as the end of the document. Click on the Insert tab and choose Field from the Quick Parts drop-down list (found in the Text 5 WAYS TO REDUCE MICROSOFT OUTLOOK MAILBOX SIZEMOVE MESSAGES TO YOUR PERSONAL FOLDERSIF YOU’RE ACCESSING OUTLOOK FROM EXCHANGE, ANOTHER WAY TO REDUCE THE OUTLOOK MAILBOX SIZE IS TO MOVE OUTLOOK ITEMS TO YOUR PERSONAL FOLDERS. THIS O...SAVE AND REMOVE ATTACHMENTSATTACHMENTS IN EMAIL MESSAGES ARE RESPONSIBLE FOR A BULK OF THE SPACE USED IN YOUR OUTLOOK MAILBOX SIZE. DEPENDING ON THE EMAIL COMMUNICATION, ONE...BONUS: REDUCE THE SIZE OF AN OUTLOOK DATA FILE (.PST)NOTE: THIS TIP ONLY APPLIES TO OUTLOOK RUNNING ON A STAND-ALONE COMPUTER. IF YOU DELETE ITEMS FROM AN OUTLOOK DATA FILE (.PST), THE FILE IS AUTOMAT... The best place to start is to open the Mailbox Cleanup tool. In Outlook, choose File > Info > Cleanup Tools > Mailbox Cleanup.. First, choose the View Mailbox Size option which scans the size of your mailbox and all of the subfolders.This is a great way to target which folders are the biggest contributors to your large mailbox so you can clean these up first. HOW TO REMOVE HARD RETURNS OR PARAGRAPH MARKS FROM A WORD Follow these simple steps to remove hard returns or paragraph marks in Microsoft Word from a text file, Zoom transcript, text copied from aPDF or website.
HOW TO CREATE REPEATING OUTLOOK TASKS AND REMINDERS To create a task that repeats, first choose one of these ways to add a task in Outlook: Move to the Tasks view and click once on the New Task button -OR-. From the Tasks view, press + N. Tasks can also be created from the To-Do Bar and by dragging an email message to theTasks folder.
MICROSOFT EXCEL DATE CALCULATIONS WITHOUT WEEKENDS & HOLIDAYS What if we have a deadline of 30 days for the completion of a process? You could simply add 30 to the date started or the date received. Even though the entry is formatted as a date, these types of date calculations work because every date in Excel has a numeric value behind it starting with 1 at the beginning of the year 1900 and it grows incrementally every day. FIX THE FORMATTING OF AN EXCEL MAIL MERGE FIELD IN A WORD For example, in this sample letter, the Amount field is a merge field from a linked recipient list created in Excel.When the results are previewed, the amount displays as 1000 without the currency formatting in the original data source. CHANGE MAIL MERGE FORMATTING OF MAIL MERGE FIELDS IN ASEE MORE ONTHESOFTWAREPRO.COM
MICROSOFT OFFICE TRAINING Dawn Bjork is a Microsoft Certified Trainer and productivity speaker for customized software training and conference breakout sessions on Microsoft Office 365, Office 2019, Office 2016, Windows 10. Software shortcuts, tips and tricks. OUTLOOK TIPS AND TRICKS Contact The Software Pro® for your tailor-made Microsoft Outlook training program. Dawn Bjork, MCT, CVP, MOSM, The Software Pro®. (303) 699-6868. Dawn@TheSoftwarePro.com. Grab More Tips! Dawn’s presentation was upbeat, funny, and very informative. Most important, I am still hearing from our members that are using the great ideasfrom your
3 WAYS TO CUSTOMIZE THE MICROSOFT WORD QUICK ACCESS TOOLBAR To quickly access frequent and favorite actions in Microsoft Word, consider adding these choices to the Word Quick Access toolbar. If you’re not familiar with this handy toolbar, you’ll find it above the Microsoft Word Ribbon in the upper-left corner. TECH TIPS AND TRICKS: SAVE TIME WITH Software and tech tips and tricks for Microsoft Office, Office 365, Adobe Acrobat, software programs. Time saving keyboard shortcuts andtechnology tips.
OUTLOOK DARK MODE: HOW TO CHANGE THE THEME IN MICROSOFT Choose File > Office Account.In other Office applications, it may be Account.You can also find this option under File > Options, and then General options in the Personalize section.; Choose the Black theme and close the Backstage (File) tab.; Changing the theme color affects Outlook as well as your other Microsoft Office applications such asWord and Excel.
ADDING & CUSTOMIZING MICROSOFT TEAMS VIRTUAL BACKGROUNDS To add a pre-set virtual background in Teams: Before you join a meeting, or even if you’re in a meeting, hover over the . . . (More) button on the meeting toolbar and select Show background effects.; Here, you’ll see options for Background settings.The first choice isNone.
HOW TO AUTOMATICALLY SAVE A MICROSOFT EXCEL BACKUP COPY OF Follow these steps to set up an automatic backup for your key Excel workbooks: With the file open, choose File > Save As. Click “ More options ” under the save location. Choose the Tools button then General Options in the Save As dialog window. Click OK. Click Save in the Save dialog window. Now, every time you make a change in the CREATE OR DOWNLOAD A POWERPOINT COUNTDOWN TIMER Instead, use PowerPoint’s File > Open command and navigate to the location of the file. Or press + O for Open. From the Slide Sorter view, select each of the slides in the countdown timer you want to bring into the primary presentation. To select all, press + A. Or hold down while selecting slides individually. HOW TO SHOW OR HIDE WHITE SPACE IN LONG WORD DOCUMENTS Double Click to Show or Hide White Space. Here’s the trick. Move to the top or bottom margin of that page. Hover your mouse over the edge of the page and notice “Double-click to hide white space.”. Simply double-click and now that extra white space is being hidden. We canbring it
ADDING DRAFT TO DOCUMENT: HOW TO INSERT A WATERMARK IN WORD In Microsoft Word, select the Design tab. Choose Watermark (in the Page Background group). Select from a group of common options including CONFIDENTIAL, DRAFT, URGENT or pick Custom Watermark to add a graphic or your own customized text watermark. Word also includes the option to download additional watermarks from the Microsoft Officewebsite.
OUTLOOK TIPS AND TRICKS Want More Outlook Tips? Bring an Outlook Expert to Your Office or Next Meeting. Quickly build Microsoft Outlook expertise within your office, department, or work team by bringing Dawn to your next meeting for virtual or in-person software training and seminars.Add valuable educational sessions with a Microsoft Certified Trainer, Certified Virtual Presenter (CVP), and software conference HOW TO AUTOMATICALLY SAVE A MICROSOFT EXCEL BACKUP COPY OF Follow these steps to set up an automatic backup for your key Excel workbooks: With the file open, choose File > Save As.; Click “More options” under the save location. Choose the Tools button then General Options in the Save As dialog window.; Check MICROSOFT WORD: HOW TO ADD A FILENAME TO A WORD DOCUMENT One of the frequent questions I hear about formatting Microsoft Word documents is “How do I add a filename to a Word document?” Think about how helpful this would be–files are often stored in many different folders and locations that can be challenging to manage. 10 TIME SAVING WAYS TO SELECT TEXT IN MICROSOFT WORD My Word mantra is “Select Then Do” because most formatting and editing actions in a document require that text is selected first before applying a change such as adding bold or copying a paragraph.Knowing easy ways to select text in Microsoft Word is key to simplifying your work. JPEG, GIF, PNG? HOW TO PICK THE BEST GRAPHIC FORMATS There are two primary categories to describe the techniques used to build a graphic: raster or vector. A raster image is also known as a bitmap and is created from rows of small dots of color called pixels (“picture elements”) or “bits.” MICROSOFT EXCEL DATE CALCULATIONS WITHOUT WEEKENDS & HOLIDAYS What if we have a deadline of 30 days for the completion of a process? You could simply add 30 to the date started or the date received. Even though the entry is formatted as a date, these types of date calculations work because every date in Excel has a numeric value behind it starting with 1 at the beginning of the year 1900 and it grows incrementally every day. FIX THE FORMATTING OF AN EXCEL MAIL MERGE FIELD IN A WORD For example, in this sample letter, the Amount field is a merge field from a linked recipient list created in Excel.When the results are previewed, the amount displays as 1000 without the currency formatting in the original data source. CHANGE MAIL MERGE FORMATTING OF MAIL MERGE FIELDS IN ASEE MORE ONTHESOFTWAREPRO.COM
HOW TO CREATE REPEATING OUTLOOK TASKS AND REMINDERS From other views such as Mail or Calendar, pick New Items from the Home tab and then Task -OR- From any view, press + + K -OR- Move to the Tasks view and click once on the New Task button -OR- From the Tasks view, press + N. Tasks can also be created from the To-Do Bar and by dragging an email message to the Tasks folder. ADDING DRAFT TO DOCUMENT: HOW TO INSERT A WATERMARK IN WORD Many Microsoft Word documents are a work in progress requiring multiple reviewers and edits before they are final. What if you want to more clearly indicate a file is a draft or confidential? OUTLOOK TIPS AND TRICKS Want More Outlook Tips? Bring an Outlook Expert to Your Office or Next Meeting. Quickly build Microsoft Outlook expertise within your office, department, or work team by bringing Dawn to your next meeting for virtual or in-person software training and seminars.Add valuable educational sessions with a Microsoft Certified Trainer, Certified Virtual Presenter (CVP), and software conference HOW TO AUTOMATICALLY SAVE A MICROSOFT EXCEL BACKUP COPY OF Follow these steps to set up an automatic backup for your key Excel workbooks: With the file open, choose File > Save As.; Click “More options” under the save location. Choose the Tools button then General Options in the Save As dialog window.; Check MICROSOFT WORD: HOW TO ADD A FILENAME TO A WORD DOCUMENT One of the frequent questions I hear about formatting Microsoft Word documents is “How do I add a filename to a Word document?” Think about how helpful this would be–files are often stored in many different folders and locations that can be challenging to manage. 10 TIME SAVING WAYS TO SELECT TEXT IN MICROSOFT WORD My Word mantra is “Select Then Do” because most formatting and editing actions in a document require that text is selected first before applying a change such as adding bold or copying a paragraph.Knowing easy ways to select text in Microsoft Word is key to simplifying your work. JPEG, GIF, PNG? HOW TO PICK THE BEST GRAPHIC FORMATS There are two primary categories to describe the techniques used to build a graphic: raster or vector. A raster image is also known as a bitmap and is created from rows of small dots of color called pixels (“picture elements”) or “bits.” MICROSOFT EXCEL DATE CALCULATIONS WITHOUT WEEKENDS & HOLIDAYS What if we have a deadline of 30 days for the completion of a process? You could simply add 30 to the date started or the date received. Even though the entry is formatted as a date, these types of date calculations work because every date in Excel has a numeric value behind it starting with 1 at the beginning of the year 1900 and it grows incrementally every day. FIX THE FORMATTING OF AN EXCEL MAIL MERGE FIELD IN A WORD For example, in this sample letter, the Amount field is a merge field from a linked recipient list created in Excel.When the results are previewed, the amount displays as 1000 without the currency formatting in the original data source. CHANGE MAIL MERGE FORMATTING OF MAIL MERGE FIELDS IN ASEE MORE ONTHESOFTWAREPRO.COM
HOW TO CREATE REPEATING OUTLOOK TASKS AND REMINDERS From other views such as Mail or Calendar, pick New Items from the Home tab and then Task -OR- From any view, press + + K -OR- Move to the Tasks view and click once on the New Task button -OR- From the Tasks view, press + N. Tasks can also be created from the To-Do Bar and by dragging an email message to the Tasks folder. ADDING DRAFT TO DOCUMENT: HOW TO INSERT A WATERMARK IN WORD Many Microsoft Word documents are a work in progress requiring multiple reviewers and edits before they are final. What if you want to more clearly indicate a file is a draft or confidential? MICROSOFT OFFICE TRAINING Dawn Bjork is a Microsoft Certified Trainer and productivity speaker for customized software training and conference breakout sessions on Microsoft Office 365, Office 2019, Office 2016, Windows 10. Software shortcuts, tips and tricks. TECH TIPS AND TRICKS: SAVE TIME WITH Software and tech tips and tricks for Microsoft Office, Office 365, Adobe Acrobat, software programs. Time saving keyboard shortcuts andtechnology tips.
HOW TO CREATE REPEATING OUTLOOK TASKS AND REMINDERS From other views such as Mail or Calendar, pick New Items from the Home tab and then Task -OR- From any view, press + + K -OR- Move to the Tasks view and click once on the New Task button -OR- From the Tasks view, press + N. Tasks can also be created from the To-Do Bar and by dragging an email message to the Tasks folder. MICROSOFT EXCEL DATA ENTRY TRICKS WITH AUTOCOMPLETE You’ve likely seen the Excel AutoComplete feature anytime you are filling in a list of data. Whenever you type a text entry that begins with the same characters as another entry in the column, Excel will suggest this as a possible text entry. UNDERSTANDING MICROSOFT WORD FORMATTING OF LONG DOCUMENTS Font typeface (such as Calibri, Arial, Times New Roman) Size; Style; Color; and other font enhancements; What It Is: The smallest unit character formatting can be applied to is one character (letter, number, or other). With this, a line of text could have a different style of font formatting for every single letter and number includingspaces.
EASY WAYS TO HIDE OR SHOW THE MICROSOFT OFFICE RIBBON Unless you use it frequently, the Auto-hide Ribbon option might be too extreme as it can be easy to forget you enabled this feature on purpose. If you choose Show Tabs or any of the other choices listed above, you’ll free up more vertical space yet still see the tabnames.
OUTLOOK DARK MODE: HOW TO CHANGE THE THEME IN MICROSOFT Choose File > Office Account.In other Office applications, it may be Account.You can also find this option under File > Options, and then General options in the Personalize section.; Choose the Black theme and close the Backstage (File) tab.; Changing the theme color affects Outlook as well as your other Microsoft Office applications such asWord and Excel.
HOW TO REMOVE HARD RETURNS OR PARAGRAPH MARKS FROM A WORD Follow these simple steps to remove hard returns or paragraph marks in Microsoft Word from a text file, Zoom transcript, text copied from aPDF or website.
HOW CAN YOU STOP ANNOYING AUTOMATION IN WORD? How to Stop Automatic Outlines & Numbered Lists You Don’t Want. Have you ever tried to create your own numbered list or outline with letters and then watched the numbering or formatting change once you press for the next line? This is a huge annoyance if you want to build your own custom layout for an outline rather than working with the choices in Word. HOW TO SHOW OR HIDE WHITE SPACE IN LONG WORD DOCUMENTS If you work with long documents in Microsoft Word, you should know about the Show/Hide white space feature. Now, you may already know about the Show/Hide option in Word to display non-printing characters.__303-699-6868
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