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MERGE ARCHIVE FILES OR OTHER PST-FILES This way, you’d still have the original in case a merge goes wrong. Create a new pst-file. This will be your “Master Archive”. File-> Account Settings-> Account Settings-> tab Data Files-> Add. Choose a location and name for the archive file and a display name for it in Outlook when prompted. I recommend a folder called Outlook in MOVE THE OST-FILE TO ANOTHER DISK OR FOLDER LOCATION Moving an ost-file to another location is indeed a bit more trickier than moving a pst-file. While it is recommended to leave the ost-file in its default location, there are still valid reasons for moving it to another location like for instance when using a smaller Solid-state Drive (SSD) as your main disk. HOLIDAY UPDATES FOR THE OUTLOOK CALENDAR Import new holidays. To import the new holidays you can reselect the option for the holidays of your country in the Add Holidays dialog; Outlook 2007. Tools-> Options-> button: Calendar Options-> button: Add Holidays. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365. File-> Options-> section: Calendar-> group: Calendar Options MULTIPLE CONTACTS FOLDERS VS. CONTACT GROUPS VSSEE MORE ONMSOUTLOOK.INFO
HIDING RECIPIENTS WITH DISTRIBUTION LISTS RUN A SCRIPT RULE ACTION IS NO LONGER WORKING AND CAN'T BE The Run a Script rule action has indeed been removed from Outlook as well as the Start Application action. These rule actions are considered to be unsafe but there are still ways to run your macro script or application by either re-activating the feature RECALL A SENT MESSAGE (AND WHY IT WILL PROBABLY FAIL Office 365 (Single Line Ribbon) Message tab-> click on the ellipsis (3 dots all the way on the right)-> Actions-> Recall This Message. Outlook 2007 / 2010 / 2013 / 2016 / 2019 / Office 365 (Classic Ribbon) Message tab-> group: Move-> Actions-> Recall this Message. Select your Recall method. Given the high probability that it could fail BACKING UP THE ADDRESS BOOK (AND HOW TO RESTORE IT WHEN The short and easy answer to this question is; POP3 accounts If you keep all your contacts in the Contacts folder of Outlook, simply make a backup of your main pst-file.The pst-file is the database that Outlook uses to store your mail, contacts, calendar items, tasks, notes and journal items in. NONAME.EML ATTACHMENTS FOR GMAIL OR OTHER WEB BASED MAIL msg-files will arrive in Gmail as: noname.eml. In Outook.com, msg-files will arrive as .eml but that attached message will also be extracted (and thus readable) at the bottom of the original message itself. In a Horde based web mail client, the attachment will show as: unnamed. Sometimes, there is also an “Alternative parts RECOVER DELETED ITEMS DOESN’T WORK This is called the “Dumpster”. To see these items or to recover them, you can use the Recover Deleted Items command in Outlook; Simplified Ribbon (Microsoft 365) Select the Deleted Items folder and use the “Recover items recently deleted from this folder” link at the top of the message list. Classic Ribbon. tab Folder-> RecoverDeleted
MERGE ARCHIVE FILES OR OTHER PST-FILES This way, you’d still have the original in case a merge goes wrong. Create a new pst-file. This will be your “Master Archive”. File-> Account Settings-> Account Settings-> tab Data Files-> Add. Choose a location and name for the archive file and a display name for it in Outlook when prompted. I recommend a folder called Outlook in MOVE THE OST-FILE TO ANOTHER DISK OR FOLDER LOCATION Moving an ost-file to another location is indeed a bit more trickier than moving a pst-file. While it is recommended to leave the ost-file in its default location, there are still valid reasons for moving it to another location like for instance when using a smaller Solid-state Drive (SSD) as your main disk. HOLIDAY UPDATES FOR THE OUTLOOK CALENDAR Import new holidays. To import the new holidays you can reselect the option for the holidays of your country in the Add Holidays dialog; Outlook 2007. Tools-> Options-> button: Calendar Options-> button: Add Holidays. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365. File-> Options-> section: Calendar-> group: Calendar Options MULTIPLE CONTACTS FOLDERS VS. CONTACT GROUPS VSSEE MORE ONMSOUTLOOK.INFO
HIDING RECIPIENTS WITH DISTRIBUTION LISTS RUN A SCRIPT RULE ACTION IS NO LONGER WORKING AND CAN'T BE The Run a Script rule action has indeed been removed from Outlook as well as the Start Application action. These rule actions are considered to be unsafe but there are still ways to run your macro script or application by either re-activating the feature 7 METHODS TO ADD A NOTE TO AN EMAIL MESSAGE Method 2: Modify the subject. Another method to add a short note is to modify the message’s subject. To do this, double click the message, to open it in its own window, and directly type your note in the Subject field. When you are using Outlook 2013, 2016 or Outlook 2019 and have your message header minimized, then you can’t edit the MERGE ARCHIVE FILES OR OTHER PST-FILES Sadly, there is no easy way to merge them directly but there are some workarounds for this. Depending on the amount of pst-files and their sizes, you can either combine them manually or use the Import/Export wizard to combine them into one big “Master Archive”.QUOTING COPIED TEXT
Another responds on the original blue line post and its follow up led to the following question; We're copying parts of original emails and other sources to construct a new email in which we comment on these quotes. We tend to use this to summarize earlier communications and/or to relay it to somebody else. Upon copying these parts, the blue line goes away which makes the quoted parts hard HOLIDAY UPDATES FOR THE OUTLOOK CALENDAR Import new holidays. To import the new holidays you can reselect the option for the holidays of your country in the Add Holidays dialog; Outlook 2007. Tools-> Options-> button: Calendar Options-> button: Add Holidays. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365. File-> Options-> section: Calendar-> group: Calendar Options SEND BUTTON INACTIVE FOR ATTACHED DRAFT MESSAGES Press the “Add >>” button. Click OK to return to the opened draft. Forwarding an attached draft message will create a sendable copy. Note: The suggested Ctrl+F keyboard shortcut in the ToolTip doesn’t work while composing a message. Instead, this will open the “Find and Replace” dialog. You can however press the ALT key on your RUN A SCRIPT RULE ACTION IS NO LONGER WORKING AND CAN'T BE The Run a Script rule action has indeed been removed from Outlook as well as the Start Application action. These rule actions are considered to be unsafe but there are still ways to run your macro script or application by either re-activating the feature ADD MULTIPLE OR CHANGE CALENDARS IN THE TO-DO BAR I’ve configured multiple email accounts in Outlook and several of them have a Calendar of their own. I’ve also created a few additional Calendars of my own to separate between the type of appointments I have (work, private, sport club, my kid’s school schedule, etc). Within the Calendar Navigation, I can easily get an overview of all my appointments by using the Calendar Overlay feature. ALWAYS PROMPT TO SELECT THE SENDING ACCOUNT BEFORE SENDING To have Outlook prompt you to select an account when sending a new message, you must set the forceaccountselection Registry value: As this path probably doesn’t exist in your Registry yet, you’ll need to create it first. If you are not really into editing the YOUR AUTOMATIC REPLY SETTINGS CANNOT BE DISPLAYED Choose: Test E-mail AutoConfiguration. Fill out your email address and password. Disable the options for “Use Guessmart” and “Secure Guessmart Authentication” so that only “Use AutoDiscover” is enabled. Press the Test button. Check the results. If unsuccessful, then AutoDiscover probably hasn’t been configured at all. AUTOMATIC REPLIES (OOF) ENABLED BUT IT IS NOT REPLYING Automatic Replies only replies once per address. Once you’ve enabled Automatic Replies, it will only reply once per address. To have it send the message to all addresses again, you must turn off Automatic Replies and then turn it back on. If you want to reply to each message that you receive, no matter how often that person has emailed you REDUCE TO, FROM, CC, AND BCC FIELD AND BUTTON SIZES IN Use Tighter Spacing. To decrease this spacing and revert to the spacing that is closer to Version 1904 and previous use the following command; In the main Outlook window (so not while composing a new message), select the View tab-> button: Use Tighter Spacing. Default message header spacing. Tighter message header spacing. GET BACK A MESSAGE THAT WAS RECALLED BY THE SENDER; YES Outlook 2016 / 2019 / Office 365. Select the Deleted Items folder-> use the link at the top; Recover items recently removed from this folder. Outlook 2007 / 2010 / 2013 / 2016 (msi-install) tab: Folder-> button: Recover Deleted Items. You’ll now see a dialog with all the Outlook items that have recently been deleted from your mailbox butare
ADD A “CHAT WITH ME IN TEAMS” LINK TO YOUR EMAIL SIGNATURE Adding a “Chat with me in Teams” link in you Outlook Signature (or anywhere else) is really easy to do. All you have to know is the link that does all the magic; RECALL A SENT MESSAGE (AND WHY IT WILL PROBABLY FAIL Office 365 (Single Line Ribbon) Message tab-> click on the ellipsis (3 dots all the way on the right)-> Actions-> Recall This Message. Outlook 2007 / 2010 / 2013 / 2016 / 2019 / Office 365 (Classic Ribbon) Message tab-> group: Move-> Actions-> Recall this Message. Select your Recall method. Given the high probability that it could fail AUTOMATICALLY REPLY EVERY TIME The Out of Office Assistant will only reply once per sender per time that you turn it on. A server-side rule (all rules not marked as client-only) will always reply no matter how often the same sender sends you an email. A client-side rule (marked in the name the with "client-only") will only reply once per sender per Outlook session.Note: for
EMOJI SUPPORT IN OUTLOOK; 3 COMMON QUESTIONS ANSWEREDSEE MORE ONMSOUTLOOK.INFO
YOUR AUTOMATIC REPLY SETTINGS CANNOT BE DISPLAYED Outlook on the Web 2016. Gear icon (left side of your picture in the top right corner)-> Automatic replies. OWA 2013. Gear icon (right side of your name)-> Set automatic replies. OWA 2010. Options (below your name)-> Set Automatic Replies. OWA 2007. Options (left side of your name)-> Out of Office Assistant. BREAKING DOWN LARGE ATTACHMENTS DON'T AUTOMATICALLY SWITCH TO THE ATTACHMENTS TAB WHEN When I receive an email and select its attachment, Outlook automatically switches to the Attachments tab. I hardly use any of the commands on the Attachments tab and I much rather like to stay on the more useful Home or Message tab so that I can directly Reply, Categorize, Archive, Move, apply a Quick Step, or whatever without the need for an extra click. NOT RECEIVING DELIVERY RECEIPTS I’ve sent out some really important emails and for these emails not only did I request Read Receipts, I also requested Delivery Receipts. I do this because Read Receipts aren’t sent until the recipient actually reads the message and even then, these Read Receipts can be cancelled by the recipient or can otherwise get “lost” as well. From my understanding, Delivery Receipts should be REDUCE TO, FROM, CC, AND BCC FIELD AND BUTTON SIZES IN Use Tighter Spacing. To decrease this spacing and revert to the spacing that is closer to Version 1904 and previous use the following command; In the main Outlook window (so not while composing a new message), select the View tab-> button: Use Tighter Spacing. Default message header spacing. Tighter message header spacing. GET BACK A MESSAGE THAT WAS RECALLED BY THE SENDER; YES Outlook 2016 / 2019 / Office 365. Select the Deleted Items folder-> use the link at the top; Recover items recently removed from this folder. Outlook 2007 / 2010 / 2013 / 2016 (msi-install) tab: Folder-> button: Recover Deleted Items. You’ll now see a dialog with all the Outlook items that have recently been deleted from your mailbox butare
ADD A “CHAT WITH ME IN TEAMS” LINK TO YOUR EMAIL SIGNATURE Adding a “Chat with me in Teams” link in you Outlook Signature (or anywhere else) is really easy to do. All you have to know is the link that does all the magic; RECALL A SENT MESSAGE (AND WHY IT WILL PROBABLY FAIL Office 365 (Single Line Ribbon) Message tab-> click on the ellipsis (3 dots all the way on the right)-> Actions-> Recall This Message. Outlook 2007 / 2010 / 2013 / 2016 / 2019 / Office 365 (Classic Ribbon) Message tab-> group: Move-> Actions-> Recall this Message. Select your Recall method. Given the high probability that it could fail AUTOMATICALLY REPLY EVERY TIME The Out of Office Assistant will only reply once per sender per time that you turn it on. A server-side rule (all rules not marked as client-only) will always reply no matter how often the same sender sends you an email. A client-side rule (marked in the name the with "client-only") will only reply once per sender per Outlook session.Note: for
EMOJI SUPPORT IN OUTLOOK; 3 COMMON QUESTIONS ANSWEREDSEE MORE ONMSOUTLOOK.INFO
YOUR AUTOMATIC REPLY SETTINGS CANNOT BE DISPLAYED Outlook on the Web 2016. Gear icon (left side of your picture in the top right corner)-> Automatic replies. OWA 2013. Gear icon (right side of your name)-> Set automatic replies. OWA 2010. Options (below your name)-> Set Automatic Replies. OWA 2007. Options (left side of your name)-> Out of Office Assistant. BREAKING DOWN LARGE ATTACHMENTS DON'T AUTOMATICALLY SWITCH TO THE ATTACHMENTS TAB WHEN When I receive an email and select its attachment, Outlook automatically switches to the Attachments tab. I hardly use any of the commands on the Attachments tab and I much rather like to stay on the more useful Home or Message tab so that I can directly Reply, Categorize, Archive, Move, apply a Quick Step, or whatever without the need for an extra click. NOT RECEIVING DELIVERY RECEIPTS I’ve sent out some really important emails and for these emails not only did I request Read Receipts, I also requested Delivery Receipts. I do this because Read Receipts aren’t sent until the recipient actually reads the message and even then, these Read Receipts can be cancelled by the recipient or can otherwise get “lost” as well. From my understanding, Delivery Receipts should be RECALL A SENT MESSAGE (AND WHY IT WILL PROBABLY FAIL Office 365 (Single Line Ribbon) Message tab-> click on the ellipsis (3 dots all the way on the right)-> Actions-> Recall This Message. Outlook 2007 / 2010 / 2013 / 2016 / 2019 / Office 365 (Classic Ribbon) Message tab-> group: Move-> Actions-> Recall this Message. Select your Recall method. Given the high probability that it could failQUOTING COPIED TEXT
Another responds on the original blue line post and its follow up led to the following question; We're copying parts of original emails and other sources to construct a new email in which we comment on these quotes. We tend to use this to summarize earlier communications and/or to relay it to somebody else. Upon copying these parts, the blue line goes away which makes the quoted parts hard BACKING UP THE ADDRESS BOOK (AND HOW TO RESTORE IT WHEN The short and easy answer to this question is; POP3 accounts If you keep all your contacts in the Contacts folder of Outlook, simply make a backup of your main pst-file.The pst-file is the database that Outlook uses to store your mail, contacts, calendar items, tasks, notes and journal items in. EMOJI SUPPORT IN OUTLOOK; 3 COMMON QUESTIONS ANSWERED Method 1: Windows 10 only. The quickest way to insert an emoji is by opening the Emoji Panel via one of the following keyboard shortcuts; Windows logo key + . Once the Emoji Panel is open, you can either type a description to search for the emoji AUTOMATICALLY REPLY EVERY TIME The Out of Office Assistant will only reply once per sender per time that you turn it on. A server-side rule (all rules not marked as client-only) will always reply no matter how often the same sender sends you an email. A client-side rule (marked in the name the with "client-only") will only reply once per sender per Outlook session.Note: for
MERGE ARCHIVE FILES OR OTHER PST-FILES Sadly, there is no easy way to merge them directly but there are some workarounds for this. Depending on the amount of pst-files and their sizes, you can either combine them manually or use the Import/Export wizard to combine them into one big “Master Archive”. YOUR AUTOMATIC REPLY SETTINGS CANNOT BE DISPLAYED Outlook on the Web 2016. Gear icon (left side of your picture in the top right corner)-> Automatic replies. OWA 2013. Gear icon (right side of your name)-> Set automatic replies. OWA 2010. Options (below your name)-> Set Automatic Replies. OWA 2007. Options (left side of your name)-> Out of Office Assistant. IMPORTING FROM OUTLOOK EXPRESS, WINDOWS MAIL OR WINDOWS I’ve just switched to Windows 10 and found that it no longer ships with a mail client as Outlook Express in Windows XP, Windows Mail in Windows Vista, nor can I download and install Windows Live Mail anymore. My version of Office does contain Outlook and I now want to use that. How do I get all my original emails into Outlook? ADD MULTIPLE OR CHANGE CALENDARS IN THE TO-DO BAR I’ve configured multiple email accounts in Outlook and several of them have a Calendar of their own. I’ve also created a few additional Calendars of my own to separate between the type of appointments I have (work, private, sport club, my kid’s school schedule, etc). Within the Calendar Navigation, I can easily get an overview of all my appointments by using the Calendar Overlay feature. QUICK STEPS AND HTML FORMATTED MESSAGE TEMPLATES (FONTS I really like the ability to instantly reply with a message template via Quick Steps. This works for most of my replies but for one type of reply I need to have rich text formatting support with additional font settings, an image and also a table. I’ve tried copy/pasting the content from the source document and even put in HTML codes within the Text area of the Quick Step but it seems thatMSOUTLOOK.INFO
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CASE SENSITIVE SEARCHES IN OUTLOOK I noticed that Outlook’s search feature is case insensitive and I’m looking for an option to change this. The reason I ask is because I have several friends and relatives that have names or last names that are also common words. For instance first names such as; Hope, Sky, May, Norm, or Guy. And maybe even more frequently for last names such as; Brown, Winter, Black, Baker, Cook, or Young. So when I search for their names, I get a lot of emails returned which contain the word instead of the name. With a case sensitive search, I hope to be able to distinguish between the two. Is there a way to perform case sensitive searches in Outlook? ► Continue to the answer ------------------------- SHOW ALL HOLIDAYS AS BUSY OR OUT OF OFFICE ON MY CALENDAR I’ve imported the holidays into my Calendar but unfortunately, these days are not marked as Busy or Out of Office but as Free. This means that when someone tries to schedule a meeting with me on a (regional) holiday, I’ll be shown as available. Is there a way to change the availability for holidays from Free toBusy?
► Continue to the answer ------------------------- ADD A “CHAT WITH ME IN TEAMS” LINK TO YOUR EMAIL SIGNATURE We’ve recently switched to Microsoft Teams and I’d really like to add a “Chat with me in Teams” link to my signature.Is this possible?
► Continue to the answer ------------------------- CAN’T CONNECT TO A SHARED MAILBOX I’VE BEEN GRANTED ACCESS TO My colleague granted me permission to her mailbox but when I try to add it to Outlook I get the following error; > Cannot display the folder. Microsoft Outlook cannot access the > specified folder location. The operation failed. An object cannot be> found.
When I try to expand the folder list, I get another error; > Cannot expand the folder. She double-checked the permissions and even set it to “Owner” level but I still can’t access it from Outlook on my computer. How can we make this work? ► Continue to the answer ------------------------- REDUCE TO, FROM, CC, AND BCC FIELD AND BUTTON SIZES IN OUTLOOK FOROFFICE 365
I’ve just updated to the latest Office 365 version and my To, From, Cc and Bcc fields look huge now in comparison to what it was before Iupdated.
Is there any way to revert them to their normal size again? ► Continue to the answer ------------------------- LARGE EXCHANGE MAILBOXES AND THE OST FILE SIZE LIMIT I have a very large mailbox and luckily my Exchange Online mailbox has a limit of 100GB so I have more than enough storage left for mymailbox.
However, the Outlook ost-file is apparently a lot more limited as I’m getting synching errors and my ost-file is “only” around50GB in size.
I find it odd that they support 100GB mailboxes on Exchange while the recommended maximum ost-file size for Outlook is still 50GB. How can I increase the limit for ost-files and make Outlook supportlarger mailboxes?
► Continue to the answer ------------------------- FOCUS ASSIST; DON’T LET YOURSELF GET DISTRACTED BY EMAILS! We all have these moments; You need to focus and don’t want to get distracted by anything for a longer period of time. Alerts for incoming emails can be quite a distraction and those emails you thought only required a quick and short responds ended up becoming an essay or a back-and-forth conversation or just totally got you outof your rhythm.
Of course, you could close Outlook and all other applications that generate pop-up alerts or sounds, but did you know about Focus Assistalready?
► Continue to the answer -------------------------MAKING GIFS ANIMATE
I’ve got some GIF-files in Outlook but they don’t animate. How can I make them work? ► Continue to the answer ------------------------- EXCLUDE WORDS IN ATTACHMENT CONTENT WHEN SEARCHING When I performed my search query, I got some unexpected results where the words I was searching for weren’t even included in the email. Upon further investigation, I found out that these words were mentioned in the attachments of those emails. How can I configure Outlook to only search for the words in the message itself and not look into the attachments? ► Continue to the answer ------------------------- OUTLOOK TODAY MISSING IN OUTLOOK FOR OFFICE 365’S NEW INTERFACE? I’ve enabled the Coming Soon option in Outlook for Office 365 to test the new interface with a Single Line Ribbon and various changes to the Navigation Pane. I used to be able to click on my mailbox folder (above Inbox) to open up Outlook Today but this seems no longer possible. Has the Outlook Today feature been removed from Outlook? ► Continue to the answer -------------------------12 3
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Use "4PM76A8" to get a discount when ordering! __ LATEST POSTS * Case sensitive searches in Outlook * Show all Holidays as Busy or Out of Office on my Calendar * Add a “Chat with me in Teams” link to your email signature * Can’t connect to a Shared Mailbox I’ve been granted access to * Reduce To, From, Cc, and Bcc field and button sizes in Outlook forOffice 365
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