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THE BEST OUTDOOR PROJECTORS FOR 2021 THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST BUDGET ROUTERS FOR 2021 D-Link AC1200 Wi-Fi Router (DIR-842) $122.00. at Amazon. See It. $76.05. at Newegg. sprite-chevron-right. See It. The D-Link AC1200

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THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price BUSINESS CHOICE 2021: DESKTOP PCS Business Choice 2021: Desktop PCs. If you don’t need a portable PC for work, a desktop computer is hard to beat. See which brands PCMag readers recommend most for the (home) office. HOW TO TUNE UP YOUR WINDOWS 10 PC FOR FREE There are only three unavoidable things in life: death, taxes, and a Windows 10 PC that eventually runs slowly. Kick the operating system back into high gear with these useful tips THE BEST PHONES FOR 2021 The Best Phone Deals This Week*. *Deals are selected by our partner, TechBargains. Moto G7 Plus 64GB Unlocked Phone — $122.99 (List Price

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THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Protection for 2021. Antivirus software is critical for every PC. Without it, you risk losing your personal information, your files, and even the cash from your bank account. GOOGLE UPDATES SEARCH TO PROTECT VICTIMS OF HARASSMENT 8 hours ago · Google Updates Search to Protect Victims of Harassment. Google says it's changing Search to make it harder for exploitative websites to harass their victims. CUT THROUGH THE NOISE WITH THIS $20 NEWS COMPARISON 18 hours ago · Cut Through the Noise With This $20 News Comparison Platform. Ground News lets you get multiple transparent takes on

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THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST VIDEO DOORBELLS FOR 2021 The Ezviz DB1C Wi-Fi Video Doorbell is an affordable smart doorbell that delivers sharp HD video with a wide viewing angle, cloud and local video storage, and support for voice control and lots of THE BEST OUTDOOR PROJECTORS FOR 2021 THE BEST PRINTERS FOR 2021 The Best Printers for 2021. Inkjet or laser? Just the printer, or an all-in-one that scans and copies too? Here's how to choose a printer for home or work, along with our top lab-tested picks. THE BEST CELL PHONE SIGNAL BOOSTERS FOR 2021 The weBoost Home Studio ($349.99) is a two-piece booster with a particularly small, low-key indoor emitter, so it won't crowd up an already crowded room. Like other weBoost products, it uses a HOW TO CLEAR YOUR CACHE ON ANY BROWSER Don't let your internet history fall into the wrong hands. It's not always a straightforward process, but it's a good idea to delete your browser history and internet cache on occasion. Here's how THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Deals This Week*. *Deals are selected by our partner, TechBargains. McAfee Total Protection — $69.99 for 5-Devices on a 2-Year BUSINESS CHOICE 2021: DESKTOP PCS Business Choice 2021: Desktop PCs. If you don’t need a portable PC for work, a desktop computer is hard to beat. See which brands PCMag readers recommend most for the (home) office. THE BEST PHONES FOR 2021 The Best Phone Deals This Week*. *Deals are selected by our partner, TechBargains. Moto G7 Plus 64GB Unlocked Phone — $122.99 (List Price

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THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST VIDEO DOORBELLS FOR 2021 The Ezviz DB1C Wi-Fi Video Doorbell is an affordable smart doorbell that delivers sharp HD video with a wide viewing angle, cloud and local video storage, and support for voice control and lots of THE BEST OUTDOOR PROJECTORS FOR 2021 THE BEST PRINTERS FOR 2021 The Best Printers for 2021. Inkjet or laser? Just the printer, or an all-in-one that scans and copies too? Here's how to choose a printer for home or work, along with our top lab-tested picks. THE BEST CELL PHONE SIGNAL BOOSTERS FOR 2021 The weBoost Home Studio ($349.99) is a two-piece booster with a particularly small, low-key indoor emitter, so it won't crowd up an already crowded room. Like other weBoost products, it uses a HOW TO CLEAR YOUR CACHE ON ANY BROWSER Don't let your internet history fall into the wrong hands. It's not always a straightforward process, but it's a good idea to delete your browser history and internet cache on occasion. Here's how LAB-TESTED PRODUCT REVIEWS Lab-Tested Reviews. Each year, the experts at PCMag test and rate thousands of technology products to help you decide what to buy. Standardized, repeatable testing is the foundation of our work. THE BEST PHONES FOR 2021 The Best Phones for 2021. We test and rate hundreds of mobile phones each year. Whether you're looking for Android, iOS or a simple feature

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THE BEST PRINTERS FOR 2021 The Best Printers for 2021. Inkjet or laser? Just the printer, or an all-in-one that scans and copies too? Here's how to choose a printer for home or work, along with our top lab-tested picks. LAPTOP REVIEWS AND LAB TESTS 3.5. The Astrohaus Freewrite is a powerful, mechanical-key-equipped typing device that helps you keep a single-minded focus on your writing. Just mind its (intentional) limitations before shelling THE BEST SMARTWATCHES FOR 2021 With an unrivaled user experience, fantastic apps, and potentially lifesaving health and fitness features, the Apple Watch Series 6 is the best smartwatch you THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST WIRELESS ROUTERS FOR 2021 TP-Link Archer AX10 (AX1500) Wi-Fi 6 Router. The TP-Link Archer AX10 (AX1500) is a barebones $80 Wi-Fi 6 router that delivers solid 5GHz

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THE BEST SHREDDERS FOR 2021 The Fellowes Powershred 99Ci 100% Jam Proof Cross-Cut Shredder is an excellent heavy-duty shredder. It's speedy, has high paper capacity,

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HOW TO CLEAR YOUR CACHE ON ANY BROWSER Don't let your internet history fall into the wrong hands. It's not always a straightforward process, but it's a good idea to delete your browser history and internet cache on occasion. Here's how HOW TO CLONE A HARD DRIVE How to Clone a Hard Drive. If you need to migrate your data or are looking to keep a backup handy, you can clone your hard drive. Here's how to do it in Windows and on a Mac. THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Deals This Week*. *Deals are selected by our partner, TechBargains. McAfee Total Protection — $69.99 for 5-Devices on a 2-Year THE BEST PHONES FOR 2021 The Best Phones for 2021. We test and rate hundreds of mobile phones each year. Whether you're looking for Android, iOS or a simple feature

phone,

BUSINESS CHOICE 2021: DESKTOP PCS Business Choice 2021: Desktop PCs. If you don’t need a portable PC for work, a desktop computer is hard to beat. See which brands PCMag readers recommend most for the (home) office. THE BEST VIDEO DOORBELLS FOR 2021 The Ezviz DB1C Wi-Fi Video Doorbell is an affordable smart doorbell that delivers sharp HD video with a wide viewing angle, cloud and local video storage, and support for voice control and lots of THE BEST OUTDOOR PROJECTORS FOR 2021 THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST CELL PHONE SIGNAL BOOSTERS FOR 2021 The weBoost Home Studio ($349.99) is a two-piece booster with a particularly small, low-key indoor emitter, so it won't crowd up an already crowded room. Like other weBoost products, it uses a HOW TO CLEAR YOUR CACHE ON ANY BROWSER Don't let your internet history fall into the wrong hands. It's not always a straightforward process, but it's a good idea to delete your browser history and internet cache on occasion. Here's how THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Deals This Week*. *Deals are selected by our partner, TechBargains. McAfee Total Protection — $69.99 for 5-Devices on a 2-Year THE BEST PHONES FOR 2021 The Best Phones for 2021. We test and rate hundreds of mobile phones each year. Whether you're looking for Android, iOS or a simple feature

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BUSINESS CHOICE 2021: DESKTOP PCS Business Choice 2021: Desktop PCs. If you don’t need a portable PC for work, a desktop computer is hard to beat. See which brands PCMag readers recommend most for the (home) office. THE BEST VIDEO DOORBELLS FOR 2021 The Ezviz DB1C Wi-Fi Video Doorbell is an affordable smart doorbell that delivers sharp HD video with a wide viewing angle, cloud and local video storage, and support for voice control and lots of THE BEST OUTDOOR PROJECTORS FOR 2021 THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST CELL PHONE SIGNAL BOOSTERS FOR 2021 The weBoost Home Studio ($349.99) is a two-piece booster with a particularly small, low-key indoor emitter, so it won't crowd up an already crowded room. Like other weBoost products, it uses a HOW TO CLEAR YOUR CACHE ON ANY BROWSER Don't let your internet history fall into the wrong hands. It's not always a straightforward process, but it's a good idea to delete your browser history and internet cache on occasion. Here's how LAB-TESTED PRODUCT REVIEWS Lab-Tested Reviews. Each year, the experts at PCMag test and rate thousands of technology products to help you decide what to buy. Standardized, repeatable testing is the foundation of our work. THE BEST PHONES FOR 2021 The Best Phones for 2021. We test and rate hundreds of mobile phones each year. Whether you're looking for Android, iOS or a simple feature

phone,

THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST PRINTERS FOR 2021 The Best Printers for 2021. Inkjet or laser? Just the printer, or an all-in-one that scans and copies too? Here's how to choose a printer for home or work, along with our top lab-tested picks. LAPTOP REVIEWS AND LAB TESTS XPG’s Xenia Xe, based on an Intel NUC laptop design, is a punchy, capable break from the mainstream among ultraportable laptops, but it could use a styling makeover to match its lofty price. THE BEST SMARTWATCHES FOR 2021 With an unrivaled user experience, fantastic apps, and potentially lifesaving health and fitness features, the Apple Watch Series 6 is the best smartwatch you THE BEST PHOTO EDITING SOFTWARE FOR 2021 Whether you're a casual smartphone shooter or a professional using an SLR, software can get the most out of your images. We help you find the best photo editing software for your needs. THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST WIRELESS ROUTERS FOR 2021 TP-Link Archer AX10 (AX1500) Wi-Fi 6 Router. The TP-Link Archer AX10 (AX1500) is a barebones $80 Wi-Fi 6 router that delivers solid 5GHz

performance. With

HOW TO CLONE A HARD DRIVE How to Clone a Hard Drive. If you need to migrate your data or are looking to keep a backup handy, you can clone your hard drive. Here's how to do it in Windows and on a Mac. THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Deals This Week*. *Deals are selected by our partner, TechBargains. McAfee Total Protection — $69.99 for 5-Devices on a 2-Year 2021 TOYOTA RAV4 PRIME REVIEW VIZIO M55Q6-J REVIEW The Vizio M55Q6-J01 is a surprisingly capable TV considering it costs far less than our favorite Hisense and TCL models. Despite its weak contrast and relatively dim panel, it offers a flexible MOTOROLA MOTO G PLAY (2021) REVIEW sprite-chevron-down. Motorola has long been a solid bet for budget phones and the Moto G Play (2021) is no exception. For $169.99, you get decent performance, multi-day battery life, and excellent HISENSE 65U8G REVIEW Hisense U8G Picture Performance. The Hisense U8G is a 4K TV that supports high dynamic range content in Dolby Vision, HDR10, HDR10+,

and hybrid log

WINDMILL AC REVIEW

THE BEST ROBOT LAWN MOWERS FOR 2021 The Best Robot Lawn Mowers for 2021. If you've got better things to do than spend every Saturday pushing a noisy gas-powered mower around your yard, consider investing in a THE BEST CAR PHONE MOUNTS FOR 2021 A good car phone mount is an essential accessory for any vehicle that doesn't include a built-in navigation system. Phone mounts provide a safe and simple way to make calls, get turn-by-turn DYSON PURIFIER COOL TP07 REVIEW The Purifier Cool TP07's filters. As a more affordable alternative, Dyson is still selling the older Pure Cool TP01, which isn't Wi-Fi compatible or fully sealed to the H13 standard. That model is THE LATEST TECHNOLOGY PRODUCT REVIEWS, NEWS, TIPS, ANDAMPLIFYHOLIDAYGIFTIDEASREVIEWSBEST PRODUCTSHOW-TONEWS PCMag is your complete guide to computers, peripherals and upgrades. We test and review tech products and services, report technology news and trends, and provide shopping advice with price THE BEST FREE ANTIVIRUS PROTECTION FOR 2021 The Best Free Antivirus Protection for 2021. Windows Defender is improving, but you still shouldn't rely on it by itself. That doesn’t mean you have to pay extra, though! THE BEST WIRELESS RANGE EXTENDERS FOR 2021 The Best Wireless Range Extenders for 2021. A range extender is a solid lower-cost alternative to buying a new router if you're looking to beef up your Wi-Fi THE BEST CAR PHONE MOUNTS FOR 2021 A good car phone mount is an essential accessory for any vehicle that doesn't include a built-in navigation system. Phone mounts provide a safe and simple way to make calls, get turn-by-turn MOTOROLA MOTO G PLAY (2021) REVIEW sprite-chevron-down. Motorola has long been a solid bet for budget phones and the Moto G Play (2021) is no exception. For $169.99, you get decent performance, multi-day battery life, and excellent THE BEST ROBOT LAWN MOWERS FOR 2021 The Best Robot Lawn Mowers for 2021. If you've got better things to do than spend every Saturday pushing a noisy gas-powered mower around your yard, consider investing in a THE BEST BUDGET ROUTERS FOR 2021 D-Link AC1200 Wi-Fi Router (DIR-842) $122.00. at Amazon. See It. $76.05. at Newegg. sprite-chevron-right. See It. The D-Link AC1200

DIR-842 has

THE BEST CELL PHONE SIGNAL BOOSTERS FOR 2021 The weBoost Home Studio ($349.99) is a two-piece booster with a particularly small, low-key indoor emitter, so it won't crowd up an already crowded room. Like other weBoost products, it uses a INTEL CORE I7-11700K REVIEW The Intel Core i7-11700K ($399 MSRP) is the eight-core, 16-thread desktop CPU that the Core i9-11900K should have been. The AMD Ryzen 7

5800X

WINDMILL AC REVIEW

THE BEST PHONES FOR 2021 The Best Phone Deals This Week*. *Deals are selected by our partner, TechBargains. Moto G7 Plus 64GB Unlocked Phone — $122.99 (List Price

$249.99) TCL

THE BEST ANTIVIRUS PROTECTION FOR 2021 The Best Antivirus Deals This Week*. *Deals are selected by our partner, TechBargains. McAfee Total Protection — $69.99 for 5-Devices on a 2-Year THE BEST SMALL PHONES FOR 2021 Sony has gone as far as 21:9, making very tall, narrow phones that beautifully display 21:9 video originally intended for wide-screen TVs. If you care about "small" only in the sense of being able THE BEST CHEAP PHONES FOR 2021 See It. $119.99. at Best Buy. sprite-chevron-right. See It. Free Shipping. With an attractive design, long battery life, and solid performance for the price, the Motorola Moto e is one of the best THE BEST CHEAP PRINTERS FOR 2021 The Best Cheap Printers for 2021. Stuck at home, families, students, and office workers are all reawakening to some essential tech—especially humble desktop printers. THE BEST 5G PHONES FOR 2021 The first official C-band phones are the iPhone 12, the Samsung Galaxy S21 series, the Google Pixel 5 and LG Wing, and the OnePlus 9 series.

But

THE BEST BUDGET ROUTERS FOR 2021 Wi-Fi 5 vs. Wi-Fi 6. These days, you'll find that most budget routers use Wi-Fi 5 (802.11ac) technology, although there are still a few Wi-Fi 4 (802.11n) routers hanging around so it's worth checking. THE BEST BUSINESS PRINTERS FOR 2021 The Brother HL-L6400DW is a fast, high-volume monochrome laser printer with highly competitive running costs, making it an excellent value

for

THE BEST ERGONOMIC MICE FOR 2021 The Best Ergonomic Mice for 2021. Hand and wrist comfort is the foundation of a happy, healthy workspace. Avoid aches and pains by picking up one of these 10 tested ergonomic mice. THE BEST AUTHENTICATOR APPS FOR 2021 Authenticator apps offer a more secure way to log into your sites and web services with two-factor authentication (2FA). We evaluate each of

the

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* Document Management Software THE BEST DOCUMENT MANAGEMENT SOFTWARE Document management now covers everything from collaboration to workflow design and even compliance regulation. We review and rank top players in this field.

By Tim Ferrill

Updated December 27, 2019

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* Related Document Management Software Picks: * Best Contract Management Tools * Best Business Cloud Storage and File Sharing

OUR 10 TOP PICKS

GREAT FILE MANAGEMENT AND COLLABORATIVE EDITING ASCENSIO SYSTEM ONLYOFFICE

Available

at ONLYOFFICE Check Price Ascensio System OnlyOffice is an effective document management system for small to midsize businesses. Larger enterprises may want to look

elsewhere, however.

PROS

*

Budget-friendly pricing.

*

Strong core set of features.

*

Simultaneous document editing makes collaboration a breeze.

CONS

*

Compliance features could be better.

*

No corporate directory integration for cloud version. Read Ascensio System OnlyOffice Review

Pros & Cons

COVERS DOCUMENT AND FILE MANAGEMENT, COLLABORATION, AND WORKFLOW MICROSOFT SHAREPOINT ONLINE

Available

at Microsoft365 for Business Check Price An effective combination of workflow, team collaboration, and document management, Microsoft SharePoint Online is an easy pick for our Editors' Choice designation. But make sure you need all this power because its price can be significant.

PROS

*

Robust ecosystem of third-party integrations.

*

Much easier to use than before.

*

Available separately or packaged with Microsoft Office 365.

*

Highly configurable workflows.

CONS

*

Experts are needed for installation.

*

Carries a high price tag. Read Microsoft SharePoint Online Review

Pros & Cons

SOLID IMPORT AND CUSTOM DATA INTEGRATION

DOCUWARE CLOUD

Visit Site

at DocuWare See It

DocuWare Cloud is solid document management system with a strong core feature set. It's lacking some of the features we've found on competing solutions, however.

PROS

*

Exceptional form capabilities.

*

Strong document import and data field capabilities.

CONS

*

Limited integrations.

*

Some features require a separate download.

*

Sharing functionality could be better. Read DocuWare Cloud Review

Pros & Cons

FOCUSED ON CREATIVE CONTENT TEAMS

HIGHTAIL BUSINESS

$36/User/Month

at Hightail See It

Hightail Business is a document management solution aimed mainly at creative businesses, so it focuses on large files like images and videos. It has a rich feature set in this regard, though if you want to really enjoy its full scope, you'll need to opt for its highest

pricing tier.

PROS

*

Targets creative professionals.

*

Includes comment and approval tools that initiate a feedback loop with

customers.

*

Enables easy receipt of files from clients through uplink feature.

CONS

*

Doesn't compete directly with Microsoft SharePoint Online or Ascensio System OnlyOffice in document management.

*

Limited support for standard office document types. Read Hightail Business Review

Pros & Cons

NEXT-GEN SHARING AND COLLABORATION RUBEX BY EFILECABINET

Available

at eFileCabinet Check Price Rubex by eFileCabinet is a next-generation file management and sharing portal solution. Its focus is on improved workflows, powerful OCR, and enhanced search and security.

PROS

*

Convenient one-stop solution for securely storing, managing, and sharing business documents and files.

*

Solid optical character recognition (OCR) and search functionality.

*

Powerful audit trail features.

CONS

*

Unable to edit documents online.

*

Poor mobile application integration. Read Rubex by eFileCabinet Review

Pros & Cons

GOOD COMPLIANCE AND RETENTION FEATURES

EFILECABINET ONLINE

Available

at eFileCabinet Check Price eFileCabinet Online is a comprehensive file management solution with solid compliance and retention features. The updated user interface makes it all easy to find, no matter what device or platform from which you access it.

PROS

*

30-day refund policy.

*

Strong collaboration and administrative controls.

*

Many third-party integrations.

CONS

*

Unable to edit online. Read eFileCabinet Online Review

Pros & Cons

GOOD DOCUMENT SCANNING AND METADATA MANAGEMENT ADEMERO CONTENT CENTRAL

Available

at Ademero Check Price Aderemo Content Central stands out thanks to stellar document scanning capabilities, especially zonal recognition, which saves time when gathering metadata. Product feels deficient in cloud storage integration and sharing areas, though.

PROS

*

Intuitive administration tools.

*

Easy integration with Workaday and Quickbooks.

*

Smooth workflow implementations.

*

Zonal recognition that improves overall image capture in forms.

*

Highly configurable.

CONS

*

Sharing and storage options are limited.

*

Pricing for on-premises variant is expensive.

*

Pricing options fall behind Editors' Choice product in value. Read Ademero Content Central Review

Pros & Cons

GOOD FILE MANAGEMENT BUT PDF-FOCUSED ADOBE DOCUMENT CLOUD STANDARD

Available

at Adobe Check Price Adobe Document Cloud Standard trails its competition in some functionality, but it shines when it comes to working with forms and legal documents. However, to use Adobe Document Cloud Standard, your primary focus will need to be PDF files.

PROS

*

Strong in PDF file management as well as form entry and document

export.

*

Mobile support is an added bonus.

CONS

*

Falls behind other products in the space when it comes to sharing and collaboration features.

*

Limited support for other file types besides PDF. Read Adobe Document Cloud Standard Review

Pros & Cons

EASY WORKFLOWS BUT LACKING IN COLLABORATION

FLUIX

Available

at Fluix Check Price Fluix features impressive document workflows and integration with popular cloud storage providers most small to midsize businesses (SMBs) already use. Yet the tool's stifled by lack of support for sharing, document storage, or enterprise-level features, including

file retention.

PROS

*

User-friendly workflows are easy to set up.

*

Workflows are specifically designed for Apple iPad.

*

Strong cloud storage integration features.

CONS

*

Lacks support for collaboration basics, including document creation

and sharing.

*

Focus on iPad for client devices is a mixed bag.

*

No Android support but available as a web app with various

limitations.

Read Fluix Review

Pros & Cons

FLEXIBLE BUT WEAK ON COLLABORATION AND SHARING

PAPERTRACER

Visit Site

at PaperTracer See It PaperTracer is versatile enough to serve data gathering needs. Collaboration and sharing features leave a lot to be desired, but data storage, tracking, and comprehensive security features make it worth

considering.

PROS

*

Great granular control.

*

Superb data handling.

*

Abundant workflow templates.

*

Many customization features.

CONS

*

Limited to PCs using Microsoft's IE 11 browsers running the Silverlight 5 plug-in.

*

Minimal collaboration and sharing features.

*

Storage requirements can quickly drive up costs. Read PaperTracer Review

Pros & Cons

WHAT IS DOCUMENT MANAGEMENT SOFTWARE? Document management (DM) software encompasses a wide range of features and functionalities, many of which are critical to effectively running a business. Many small to midsize businesses (SMBs), such as legal firms, creative firms, or media and publishing organizations, aim to go paperless and are looking for the right tool to do so. Businesses generate a lot of data regardless, so choosing a reliable and scalable DM system is key to streamlining and automating workflows. For SMBs, an efficient DM system can make for better overall performance for several reasons. The most basic reason is having a place to store and organize documents. Version control, workflows, access permissions, backup

,

and data protection can also be handled by a DM solution. It is the starting point for storing, securing, and sharing various business documents. The ability to classify data is another DM capability that can completely change the way your organization maps its workflows. With all that power, it's no surprise that worldwide revenue projects for DM and enterprise content management (ECM) systems are steadily tracking up, as shown in the chart below from market research

firm, Statista .

ECM WORLDWIDE REVENUE, 2017-2027 (BILLIONS USD) In addition to new efficiency, DM systems can also act as collaboration tools, ones that combine new ways of communicating with equal attention paid to legitimate regulatory needs. For starters, traditional file storage makes security difficult to manage and maintain. While there are certain capabilities available to set permissions on a file or folder, these permissions can be rapidly degraded or defeated entirely simply by moving files from one folder to another. Tracking changes to a document stored in a shared folder on a corporate server is nearly impossible for users, as is maintaining and evaluating an audit trail. Even in terms of collaboration, there are significant improvements to be had simply by transitioning away from the traditional corporate file share. And let's be clear: When we talk about DM in this review roundup, we're focusing on DM systems that can offer enterprise-level file management, including routing, retention, and sometimes even support for paper file handling, including offsite storage and insurance. If you're simply looking for online storage in the vein of Dropbox Business or Google Drive for Work, then you can read our reviews of those products in our best c

loud

storage and file sharing providers roundup. STORAGE AND COLLABORATION Even at its most basic, a DM system should be able to store documents in a wide variety of file types, though you should check your organization's requirements carefully in this regard and match those up against any potential system prior to purchasing. Even today, there are some proprietary file types, especially in custom-built line of business (LOB) applications, that not every DM system can support. Aside from that, the DM system should also provide tools to organize these files and find those that meet certain user-defined criteria, with a minimal amount of effort or system resources. Most often, this will come in the form of a "smart search" feature; this is another key feature you should test during your evaluation phase. Capabilities such as tags and customizable key fields are important for finding files after their storage location has fallen from corporate memory. Some solutions, such as Microsoft SharePoint Online, provide features that will automatically classify or tag documents based on rules you configure. This not only improves reliability in the data behind your documents but also improves the odds that users can track down the documents they need. Many of the DM systems we reviewed include some amount of online cloud storage, such as Adobe Document Cloud Standard, Ascensio System OnlyOffice, and Microsoft SharePoint Online. However, you shouldn't look at this as a key buying criteria because storage is the easy part. For most organizations, this won't be the most important factor when evaluating a DM system. Collaboration efforts, such as sharing documents, viewing changes (like in an organized revision history), or simultaneously working on a document with another user (available in both Ascensio System OnlyOffice and Microsoft SharePoint Online), are the kind of capabilities that will improve your teams' efficiency.

Another common scenario is integrating your DM system with other business apps. Because they handle documents, which are often central to many business processes, DM systems can act as the lynchpin to other business processes by feeding their data and functionality into other apps. Web content can be created, edited, and processed in some of these systems, and then monitored or even published through a marketing automation system

.

Another common scenario is integrating a front-end DM solution with a different or customized back-end, business file sharing and storage

solution

;

examples include Egnyte or Microsoft OneDrive

for Busines

s. This

might be done simply because other company data is located in that repository or because the dedicated service offers better security features, particularly around access control and file encryption. If this might be important to you, then your evaluation phase will need to focus on any prebuilt integrations a prospective vendor offers as well as the utility of its application programming interface (API)—or whether it has one at all. As always, if you can try before you buy, then that's the best way to go. Most of these vendors offer at least a 14-day free trial, while many offer a full 30 days. Some vendors even offer a free tier, though this is usually delivered with a low user count and limited features, which can defeat the purpose of evaluating the system. APPROVALS, SHARING, AND SIGNATURES There are scenarios in which a business will create a document just to have it. But, in most cases, documents are meant to be shared and usually shared often. Thus, a focus area for any DM system should be the tools it provides for handling such files. At a minimum, these capabilities exist to streamline this communication and improve returns, either from an efficiency or customer perspective. In some cases, these communication tools also support tracking communications and reporting on them over time; this is a feature that can be particularly critical for documents that have compliance or legal

repercussions.

From a workflow perspective, being able to route specific types of documents to personnel who need to complete or approve them is a basic level of functionality. Rendering the document in an editable format that becomes final in a non-editable file type, such as PDF, is another good feature. Finally, e-signatures have become a more common requirement in many business scenarios, not just to finalize engagements with partners or customers but also to verify workflow between in-house staff. Some DM systems, such as Adobe Document Cloud Standard, have e-signature functionality built-in while others need to integrate that functionality from an outside source. Whatever the method, evaluating a DM system will often require you to nail down both implementation and functionality, so be sure to ask a sales representative about it during your product demo. Collaboration features are important, too. Having a check-in and check-out option that locks access when a user has downloaded a file prevents editing overlap and could prove to be a sanity saver. Version history is a great way to track who has edited files and when, and be able to revert to an earlier version if the file becomes corrupted or if errors are introduced. Some programs require integration with Microsoft Office 365 or Google Drive for Work to edit documents online, while others provide their own word processing and document publishing tool kits for the same purpose. COMPLIANCE AND SECURITY Security is a cause for concern for any business and is often top of mind when seeking and evaluating new business solutions. SMBs and startups might not see an immediate need for compliance or legal concerns, but it pays to think ahead. Systems that can grow with a company's needs featuring basic permissions as well as version control functions, will have the advantage. Consider a solution that can accommodate compliance requirements down the line. Investing in advanced and redundant security and backup features can only help future proof your business.

Companies with compliance or legal concerns, including financial firms, government entities, medical practices, and schools, will really want to focus on security as a primary criteria. More advanced security features, such as audit trails, advanced permission capabilities, or enterprise authentication tools such as multi-factor

authentication

(MFA)

or integration with a device management system, are less of a "nice-to-have" feature and should even be considered mandatory in some

cases.

File retention is another security-related area that most of the DM systems we've reviewed support, though the tools and features related to file retention vary between the different platforms. Many companies must legally maintain records for a predetermined period of time. Your DM system should provide tools for preventing permanent file deletion. Ideally, it would offer you an archive solution to facilitate proper identification of obsolete files without compromising you legally. Compliance considerations should be part of evaluating every aspect of your DM system. In cases where documents containing patient or other customer information are being handled or other compliance factors are in play, collaboration features should be managed very carefully. Many DM systems can prevent users from sharing files with external users (Ascensio System OnlyOffice and Microsoft SharePoint Online) or from saving them to a mobile device. Microsoft SharePoint Online takes this one step beyond the competition by offering rule sets that are tailored toward compliance, with specific laws and regulations based

on geography.

Microsoft also has the advantage of being able to offer operating system (OS)-level data protection features such as access controls set at individual and group levels and especially data encryption. But, while Microsoft is able to offer these features largely because of its Windows OS, that's not the only way the company can deliver these benefits; it's not the only way its competition can deliver them,

either.

Meanwhile, solutions like Adobe Document Cloud Standard offer compliance with regulations like the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act

(FERPA),

which protects student-education records. Be sure to ask how a prospective DM system can deliver advanced security features and you'll find that some will deliver them through whatever OSes they support, while others will integrate with other back-end business platforms for the same capabilities. Once you've nailed down the how, be sure to evaluate how well these measures will work in your particular business environment. EFFICIENCY AND INTEGRATION Nobody really likes a tool if its sole purpose is just to maintain compliance and provide oversight for management. Therefore, ideally, your DM system will also make DM-related tasks easier and more efficient. Automation tools are one area in which a DM system can make your life easier. In some cases, these tools are related to a workflow, though each system implements workflow differently. Integrating with other business systems, whether a financial system, database, or a cloud storage provider, can increase efficiency and accuracy in a number of ways. One DM system we reviewed can even take scanned documents, automatically divide them into separate records, perform optical character recognition (OCR) on the documents, and then produce output files based on the document content. These can then be imported into other systems to eliminate double entry.

Most of these services also have mobile apps that offer limited or nearly full functionality. Ideally, there should be apps for both Android and iOS so that your employees can have mobile access regardless of their device. Look for features in the app such as document editing and creation and file sharing. Ascensio System OnlyOffice and Microsoft SharePoint Online offer not just iOS apps but also Android and Windows Mobile versions, too. Microsoft SharePoint Online also has a mobile user interface (UI) that worked well in our tests and even includes an option to switch between desktop and mobile views. There, you can open documents, upload files, and add folders. Adobe Document Cloud Standard has mobile apps for Android, iOS, and Windows tablets and phones. You can view and sign documents, and even snap photos of forms and then fill them out on your device. Within Document Cloud Standard, Adobe has now added the ability to edit PDFs from iOS and Android tablets. Touch-enabled features make this functionality simple. Within a PDF, users can change text, format and edit as well as rotate and resize images. Administrative controls are also important in a DM system. While most file-sharing services let you set permissions on particular files or folders, admins may also want to set global permissions for users. For instance, an admin may want to restrict some users from ever being able to delete files. Other admin controls include the ability to remove a user's access to some or all files (such as when an employee leaves the company or moves departments) and the ability to change ownership of a file for the same reason. COMPATIBILITY AND CUSTOMER SERVICE Customer service and support is a very important element even if the DM system is easy to use. The best systems offer live help in the form of phone calls or web chat; email is also a good resource for non-urgent issues or questions. You may even be able to schedule a phone call with support so you don't have to wait on hold. For small issues or for when you're still learning how to use features, access to thorough online documentation is necessary and video demos are even better. Other important features include advanced search and organized

FAQs.

If you're investing in a DM system to manage large parts of your business, then it only makes sense to protect that investment by evaluating the support options for that system. In most cases, DM systems that are primarily cloud-based come with some level of support automatically. Systems that are designed to be implemented within your corporate datacenter will typically require a support agreement, usually with an additional annual cost. In any case, you should consider support costs when evaluating your options. Finally, compatibility is also important. We're dealing with web apps here so, unless you're pairing them with desktop software, there's not as much to worry about compared with when you use other types of software. However, browser compatibility, API support, and file formats are still important considerations, even today. Check to see that the software functions well on your preferred web browser, especially if your business relies on multiple web apps to function. Also, supporting only one browser can help keep your IT people sane. Additionally, do a document audit to find out which file formats your employees are using day to day and pay special attention to files being produced by any custom software your organization might be

using.

Once you have a list, see if you can drop any esoteric formats and instead consolidate to more standard file formats, such as Microsoft Office's DOCX and Adobe's PDF. These formats are de facto standards and you can save yourself some headaches by relying on them. If you're stuck using a proprietary format, then don't give it short shrift. Make absolutely sure any prospective system can handle these files, not just in terms of storage or routing but also as part of advanced features such as e-signatures and especially security

.

WHERE TO BUY

Great File Management and Collaborative Editing ASCENSIO SYSTEM ONLYOFFICE

Check Price

Covers Document and File Management, Collaboration, and Workflow MICROSOFT SHAREPOINT ONLINE

Check Price

Solid Import and Custom Data Integration

DOCUWARE CLOUD

Visit Site at DocuWare See It Focused on Creative Content Teams

HIGHTAIL BUSINESS

$36/User/Month at Hightail See It Next-Gen Sharing and Collaboration RUBEX BY EFILECABINET

Check Price

Good Compliance and Retention Features

EFILECABINET ONLINE

Check Price

Good Document Scanning and Metadata Management ADEMERO CONTENT CENTRAL

Check Price

Good File Management But PDF-Focused ADOBE DOCUMENT CLOUD STANDARD

Check Price

Easy Workflows But Lacking in Collaboration

FLUIX

Check Price

Flexible But Weak on Collaboration and Sharing

PAPERTRACER

Visit Site at PaperTracer See It

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ABOUT TIM FERRILL

Tim Ferrill is an IT professional and writer living in Southern California. Follow him on Twitter @tferrill. READ THE LATEST FROM TIM FERRILL * The Best Identity Management Solutions

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