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GOOGLE FAX FREE: HOW TO FAX FROM GMAIL, GOOGLE DRIVE AND MORE There are many young professionals who cannot imagine a world without Google as it has embedded in their lives in an inseparable way. Be it using Google search, Gmail, or even entertainment services like YouTube, Google has an important presence in all sectors of theinternet.
However, people who have been in business for long are well aware of the time before Google. When Gmail wasn’t present, Fax used to be a major method that people used for business communication. While Gmail has replaced the fax communication for many, there is still a significant portion of people who realize the importance of Fax in business communication. This is why even though there are methods like Gmail communication available, Fax technology is stillprevalent today.
What has changed is the way that one uses it. While you had to get a bulky fax machine along with a phone line earlier in order to fax, all that is no longer needed. In today’s world, you can fight right from your computer, laptop, or even your mobile device by using a Google fax service. Therefore, find all the ways to fax through Google here: PART 1: BEST GOOGLE FAX SERVICE Before we get into the best Google fax service and how to use it, let us first understand what exactly is a Google fax service.GOOGLE FAX SERVICE
Google fax service is any service that allows you to fax through Google products like Gmail and Google drive. With a Google fax service, you can send and receive faxes through Google without any additional hardware like a fax machine or a phone line. Typically, you cannot fax through the internet as fax operates on analog signals offered by a telephone line while the internet operates on digital ones. This is where a Google fax service comes into play. However, Google does not offer any fax service of its own. This is why you need to employ a third party Google fax service that can do thejob for you.
Since fax is employed primarily for professional conversations, the priority lies on speed, reliability, and security. The Google fax service that you use should excel in each of these fields. It can be hard to find a Google fax service that is perfect in every regard. This is why we have found the perfect one for you: 1.1 THE BEST GOOGLE FAX SERVICE: COCOFAX CocoFax is the most popular online fax service that you can use to send and receive faxes from Google products such as Gmail and GoogleDrive.
Gmail fax through CocoFax is very popular and used by freelancers and businesses alike to add a layer of security and professionalism in their communications. When it comes to faxing with CocoFax, there is hardly anything you will need other than an internet-capable device. WHAT COCOFAX BRINGS TO THE TABLE? When it comes to Google fax services, CocoFax has undeniable advantages that are hard to find in any other alternatives. A few ofthem include:
FREE FAX NUMBER
You need a fax number whether you wish to send or receive a fax and CocoFax makes sure that you have one. You can get a free fax number from CocoFax without even getting asubscription plan.
VERSATILITY
Like Google is versatile and can be used with your computer, phone, and tablet regardless of the operating system, so is CocoFax. With CocoFax, you can send and receive faxes through any of your devices.RELIABILITY
Lack of reliability in professional communication can lead to losses in money and even losses in business. CocoFax gives you a delivery report of every fax that you send, and a notification about every fax that you receive. Therefore, there are no chances of missing any.SECURITY
CocoFax employs the best security protocols in the world to make sure that your data is completely safe. You won’t have to worry about any third eyes on your confidential fax communications since the entire fax process of CocoFax is automated. There are many other things that CocoFax is good at. However, you will never find out until you use it yourself. You should try out CocoFax’s 30-day free trial if you are considering getting a fax service for you. Now you can learn about the ways to fax through different Google products using CocoFax: PART 2: HOW TO SEND FAX FROM GMAIL Using fax from Gmail has been a dream come true for business professionals as it brings together the best of two worlds. You get the convenience of using Gmail and the security and reliability ofusing fax services.
Sending and receiving faxes through Gmail is one of the easiest things you can do if you employ CocoFax. You can learn how to fax from Gmail through this section: 2.1 STEPS TO SEND A FAX FROM GMAIL Once you have your internet-enabled device ready, sending fax through Gmail will just take a couple of minutes: STEP 1: Get a CocoFax account and avail their 30-day free trial period. You also get to
choose a fax number of your own choice at no additional costs. Make sure that you register the Gmail address that you will use to send andreceive faxes.
STEP 2: Once you have a CocoFax account and your Gmail is registered with it, you can easily use it to send faxes. Just open Gmail on your desktop or phone and click on the option to create a new email. Your fax will be drafted here. STEP 3: In the ‘To’ field where you generally enter the email address of the receiver, you will have to enter their fax number followed by ‘@cocofax.com’. For example, if their fax number is ‘123456’, you will need to input:123456@cocofax.com
You can also enter multiple fax numbers (along with ‘@cocofax.com’) and separate them with a semicolon. CocoFax will forward the fax to all these fax numbers at the same time. In the ‘Subject’ field, anything you enter will appear as a note on top of the fax document. You can leave this field blank if you optto.
In the email body where you generally enter the email content, you can enter the cover page of the fax. The text that you input here will appear on the first page of the receiver’s fax document. You can leave this field blank as well. Now comes the most important part. You can attach the fax document to this email. CocoFax supports a variety of formats including: docx, xls, xlsx, png, jpg. As you can see, you can also fax images throughCocoFax.
You can also attach multiple documents to the same fax. CocoFax will merge these documents as a single fax document and fax it to thereceiver.
STEP 4: Once you have entered all the information, double-check to make sure that there are no errors anywhere. Click on the ‘Send’ button to send the fax. Once you click on ‘Send’, CocoFax will receive your fax and forward it on the fax number of the recipient. They will then receive the fax on their fax machine. The process is instantaneous andlightning-fast.
When the fax has been transmitted successfully, you will get a notification in your Gmail inbox that the fax was delivered successfully. If for any reason your fax is unsuccessful, CocoFax will send you a notification about the same. _**The most common reasons for fax being unsuccessful are that the receiver’s fax machine is busy, it is turned off, or you entered an incorrect fax number. Theoretically speaking, there will be no fault at CocoFax’s end.**_ PART 3: HOW TO RECEIVE FAX ON GMAIL If you thought to send a fax on Gmail was easy, receiving it is going to be even easier. In order to receive a fax on Gmail, you won’t have to take any extra steps. The most important thing when it comes to receiving fax is getting a fax number. CocoFax already takes care of this part by giving you afree fax number.
You can share this fax number with anyone who wishes to send you a fax. CocoFax has no restrictions on the number of faxes that you canreceive.
RECEIVE FAX TO GMAIL When you have a CocoFax account, the faxes that you receive will be automatically forwarded to your Gmail account. You can check the incoming email from CocoFax to see your received fax. The fax that you receive is attached in the form of a PDF document. This makes sure that the fax document is easily readable in all your devices. Further, you can forward this document too if you wish to fax it to somebody else. PART 4: HOW TO FAX FROM GOOGLE DRIVE/DOCS Faxing with CocoFax isn’t just limited to Gmail. Since many businesses employ Google docs and Google drive in their document sharing, you can also fax directly through these platforms throughCocoFax.
CocoFax offers you a free Google Drive addon which you can use to fax your Google drive documents directly with a single click. You don’t even need to download these documents to your device or copy them inyour email.
In order to fax through Google docs directly, you can follow thesesteps:
SENDING A FAX THROUGH GOOGLE DRIVE STEP 1: Register for a CocoFax account and avail the 30-day free trial period . CocoFax will give you a fax number of your own choice. STEP 2: Once you have a CocoFax account, you can download the CocoFax addon for your Google Drive. When you install this addon, it will be integrated with your Google docs automatically. STEP 3: Now you are ready to send the document as a fax. The document can be a normal word file or a spreadsheet. You can open the document and double check the file. If the document looks good, you can then go over to the menu bar of your docs file and click on the ‘Add-ons’ option. You will find the ‘CocoFax’ addon listed here. You can click on the CocoFax addon and select the ‘Send’ option. STEP 4: The ‘Send’ popup will open beside your Google docs. You will have to enter your CocoFax account credentials here and logininto your account.
You can enter the recipient’s fax number here to whom you want to send the fax document. You can select various options such as entering a cover page for the fax document or adding a note to the fax document as per your preference. Once you have filled the details, you can click on the ‘Send’ button. CocoFax will transmit the fax to the receiver. You will get a notification in your email about the delivery of the fax and whether it was successful or not. As you can see, these features add a lot in your professional experience of faxing. Being able to fax your Google document directly is going to save you a lot of time and trouble. PART 5: BENEFITS OF FAXING WITH GOOGLE Faxing with Google has countless benefits as compared to using a fax machine or even any other alternative of professional communication. A few of these benefits include:SPEED
When you are using CocoFax to send and receive faxes, everything is instantaneous. If you were using a fax machine, there would have been a lot of time taken in processing the document. However, CocoFax eliminates all of that by sending a fax as soon as you click on the‘Send’ button.
SAVINGS ON RESOURCES When you are using a fax machine, you will have to keep it turned on all the time so that you don’t miss on incoming faxes. Further, every fax that you receive is printed directly. However, CocoFax receives all your faxes automatically even when your systems are turned off. You can also choose which faxes you wish to print, thereby making sure that only important faxes are printed. Therefore, CocoFax helps you save a lot of resources such as paper, ink, electricity, etc. DEDICATED FAX NUMBER When people work in offices, they have to share the fax machines. All the received faxes are printed on a single machine and sent from it too. Therefore, it leads to no privacy in the workspace. However, CocoFax gives a dedicated fax number to every employee. All their faxes are received on their own system and can be sent from it too. Therefore, there is complete privacy and confidentiality.PRICE FACTOR
There are many professionals who wish to employ fax in their business communication. However, they refrain from doing so due to the costs that are involved in buying a fax machine and all the necessary thingsalong with it.
CocoFax eliminates all this hassle by providing fax services at a negligible cost and giving you your own fax number for free.SECURITY
With Google Fax, you get a level of security that is second to none. When people communicate via email and the documents are attached with the email, the receiver is often worried about being infected withviruses.
However, since the documents that you receive through CocoFax in your email are directly translated from your received faxes, there are no chances of your system being infected by viruses.MULTIPLE DEVICES
You can use Google fax services to send and receive faxes from a variety of platforms. You can fax from your iPhone , desktop, laptop, Android phone, or even your tablet. Therefore, you don’t have to be in proximity to your office in order to fax.FEATURES
The features that you get with Google fax through CocoFax are second to none. These features are not even found in the most advanced faxmachines.
For example, you can forward your faxes with CocoFax without having to print them. You can also fax softcopies of the documents. If the document is present as a hardcopy, you can simply click a picture of the document and fax it directly without any additional steps. It is quite evident that these many benefits make any other method to fax obsolete and any other method of communication less preferable. CocoFax turns out to be the best Google fax service to use. PART 6: FREQUENTLY ASKED QUESTIONS (FAQS) When it comes to Google faxing, there are many questions that come in the mind of people. Here are the answers to some of them: Q: WHICH GOOGLE PRODUCTS SUPPORT ONLINE FAXING? A: You can fax through Gmail and Google drive by using CocoFax. When it comes to Google Drive, you can use Google Docs and Google Sheetsfor faxing.
Q: CAN I RECEIVE FAXES THROUGH GOOGLE PRODUCTS? A: Yes, you can receive faxes on your Gmail when you link it to yourCocoFax account.
Q: DO I NEED TO USE A PLUGIN TO FAX VIA GMAIL? A: You don’t need to install any plugin at all if you want to send and receive faxes via Gmail. Q: DO I HAVE TO PAY FOR A FAX NUMBER? A: You can get a fax number for free with CocoFax. You can even choose your own fax number if you get a CocoFax subscription (you also get a 30-day free trial period). Q: IS THERE ANY ASSURANCE OF SECURITY? A: Of course. CocoFax is HIPAA compliant fax service. This is the holy grail when it comes to security certifications. If you still have a doubt about anything, you can feel free to contact us and we will assist you with your doubts.FREE GOOGLE FAX NOW
You can use the methods above to get your free fax number and send and receive faxes through Google products. If you stick to the steps, you will never face any issue with any concept.__
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